In this article, we will review the steps required to integrate your personal Google account with Archie.
If you have a Google Workspace subscription, please refer to this article. The steps listed here are for personal Google accounts
Step 1. Integrating your Personal Google account with Archie
Go to "Settings / Integrations / App marketplace"
Locate the Google app and click "View Integration"
Click "Sign in with Google"
You will be directed to the "account selection" page in Google.
Enter the account that you would like to connect
Click Allow
You will be redirected back to your Workspace homepage
You are now ready to start using your google account with Archie
Step 2. Configuring the Google integration options
Go to "Settings / Integrations / App marketplace"
Locate the Google app and click "View Integration"
Click the "Configuration" tab
In here, you can Enable or Disable the options:
Let Google send bookings updates
Allow guests to modify events from Google Calendar
Step 3. Link a Google calendar to a room
Step 3.1 If your calendars aren't created on your Google account
Create the calendar that you would like to link to a room
For more information you can refer to this link.
Allow 24 hours for Google to update the API with the changes made to the calendars.
Step 3.2 On your Archie account
Navigate to the "Settings/Inventory/Workspace" section
Click on the three dots for each inventory that you would like to associate to the calendar, and click Edit
Go to the Integrations tab
Locate the "Calendar sync" section and search for the calendar that you would like to associate to this inventory
Click Save & Close
Note: When working with desks, you need to link a single calendar for each desk, linking the same calendar for different desks results in bookings being automatically synchronized across all desks when a booking is pushed to the calendar.
If you want to link all desks to a single calendar, you need to enable only the Push option (See below). Keep in mind that if you use one calendar for multiple resources, you won't be able to distinguish the resources in the calendar
Archie tip: If you ever encounter any sync issues, you can go to the same setting where you linked the calendar and click the "Force Sync" button.
Step 4. Link a Google calendar to your Tours
Once you have created your calendars, mentioned in the step above, you can also link it with the tour functionality. For more information about setting up your tours, you can refer to this link.
Navigate to the "Settings/CRM/Tours" section
Scroll down to the Calendar synchronization section and search for the calendar that you would like to associate to the tour
Your Google calendar will now be associated with the tour bookings.
Archie tip: If you ever encounter any sync issues, you can go to the same setting where you linked the calendar and click the "Force Sync" button.