The way the Art Storefronts payment system for Automated Fulfillment works, you are generally charged immediately for the print order that is placed on your site. Therefore, it is important to ensure that you have sufficient funds to cover the costs of your prints upfront. For further details about how payments are processed, we strongly recommend reading the article Everything You Need to Know About the Fulfillment Set-Up Process for Artists- particularly the section titled "How Payments are Handled." In this article, you will also find instructions on how to delay the charge for Printing and Shipping from your Fulfillment Vendor for a specified number of days
First thing we need to make sure of is that we are logged in to our Site Manager. Find the tab labeled SITE SETTINGS and click on it.
You’ll be taken to a new page, but before you progress any further, you need to make sure you’re on the tab labeled INFO. If you aren’t on the tab labeled INFO, you won’t see any of the options we are discussing, and you won’t be able to complete this process.
When you’re sure you’re on the correct tab, scroll down until you see a section titled Number of Days to Delay Charges for Vendor Order.
You will find a drop-down menu where you can select the duration for the delay. When you receive an order that needs fulfillment, setting this field will hold off the creation of a vendor order for at least the specified period. After the period expires, the order will join the queue of Art Storefronts' current orders being processed. This feature allows you to receive payment for the sale you made before you need to pay for the fulfillment costs of the order.
Note that modifying this field will only impact future orders, and past orders cannot be altered.
To delay vendor orders based on a minimum order total threshold, locate the section on the tab labeled "Vendor Order Settings" and find the field labeled "Minimum Order Total Threshold to Delay Vendor Order." Here, you can enter a minimum order total amount that will trigger a delay in the vendor order creation process. Only orders that meet or exceed this minimum order total will be affected by the delay, and all other orders will process as usual.
After you have selected the number of days to delay an order, click the Save
Then, when you receive an order, there will be a note on it saying the payment was delayed for the number of days your previously specified
Please Note: Your orders WILL NOT be sent directly to the Vendor when they are received. Instead, the order will be sent when payment for the order has been processed. Please factor this into your shipping time for your customers to avoid any issues.