Topics (curated by tagging objects), are a simple, powerful way to get more value from Atlas, especially as you scale. In this article, we'll cover:
What is a Topic
Topics are collections of projects, goals, people, teams, help, and knowledge based on tags. The purpose of Topics is to aggregate a group of objects and represent something more meaningful to a reader. In Atlas' case, we’ve seen common use cases of tagging be programs, departments, products, areas of expertise, etc.
What you can do with topics
1️⃣ Get a tailored feed of updates based on a topic
Just like projects, goals, and teams, you can also follow topics in Atlas. Click on a topic in the right sidebar of a project or goal and you'll be taken to your
Home where you'll be given the option to follow the topic.
When you follow a topic you will:
Get a dedicated feed of updates from projects, goals, and questions tagged with that topic
2️⃣ Find and export all projects or goals tagged with topics
From both the projects and goals directories, you'll be able to filter results based on topics. You can combine filters with
AND/OR statements like, Tag is
engineering. Embed results in Jira or Confluence Cloud or export to CSV.
💡 Share a dynamic report of your search results in Jira and Confluence Cloud
3️⃣ Create dynamic reports of projects from a topic
Great for program/initiative/team reporting, when you paste a link to a topic from Atlas and select
Display embed, you get a live view list of all current and upcoming projects tagged with that topic. Expanding a project will show its latest update.
💡 Here's how to get the link to paste into Jira or Confluence Cloud
How to tag a project or goal
In the bottom right corner of a project's or a goal's page in Atlas, you'll see a section called
Tags where you create and add new tags, add existing ones, or view tags that have already been added to represent a topic.
How to discover topics to follow
From the navigation menu, you'll see Topics.
From here you can:
Search for and discover topics to follow
View all the topics you're currently following
Sort all topics by name, usage, or followers
Tips for curating projects and goals with topics
As you ramp up your use of Atlas across teams to align on and communicate the status of projects and goals, we recommend adopting some tagging standards. This will help keep your projects and goals categorized and aid the creation of roll-up reports that can be embedded in Jira or Confluence Cloud, or exported to CSV.
Using tags to curate topics is incredibly flexible, so it's really up to you how you use them. Below are a few examples of how we use topics at Atlassian, which will hopefully inspire your own tagging system.
Use topics to reflect a department
Tag a project to reflect the department within which it is being run. Examples include:
Use topics to reflect a sub-department
department above but one click down. For example:
Tag to reflect a phase or stage
Use this to indicate which phase or stage a unit of work is in based on whatever framework your company or teams use. For example:
Tag to reflect the size of work
Since projects in Atlas can be used to communicate the context and progress against units of work of all shapes and sizes, tag work to reflect the size of a "project" in Atlas. For example:
Length: 1 - 4 Months in duration. It needs to make sense as something to communicate about
Size: Across 1 - 3 Teams. An absolute minimum of 2 people
Should be a high enough order piece of work to benefit from consistent communication
Length: 3 → 18 Months in duration
Size: Think Big Rock items on a roadmap. Generally across 2+ departments or MANY teams
Should consist of at least 3+ concurrent projects, usually more often 5-10 or more
Length: Greater than 1 year in length
Size: Always cross-department and more often cross-org/company
Across 3+ concurrent initiatives and more often 5-10
Probably only a small number of these across the company
💡 Running larger programs or initiatives? Here's a guide on modelling them in Atlas