Introduction to Additional Requirements

Additional requirements are supplementary information (e.g., documents, essays, etc) that you may want or need to collect for a specific scholarship. For example, a donor might want a tailored essay for their scholarship. In that case, only applicants for that scholarship need to complete the essay (versus all applicants).

Additional requirement questions are not used in the filtering/matching process, but applicants will not be able to submit their application for the scholarship until they have provided you with the required information. You can create these requirements on the Additional Requirements tab of the scholarship.

The first thing you'll notice is that there are three stages of the award cycle where you can add additional requirements for applicants:

The Additional Requirements tab of a scholarship, showing the three award-cycle stages: Before Applying, After Awarding, and Renewable Award.

There are seven types of questions that you can add to a scholarship as additional requirements. In addition, you can add Instructional text to provide clarification for the applicant about a question you've added or about the additional scholarship requirements in general.

Create a new question with a single answer: a question with a list of answer options from which applicants select one answer.

The form for creating a single-answer additional requirement question, where applicants pick one option from a list of answer choices.

Applicant view:

The applicant's view of a single-answer additional requirement question (Yes/No radio buttons), presented as a list to choose one from.

Create a new question that requests any one of multiple answers: a question with a list of answer options from which applicants can select multiple answers.

The form for creating a multiple-answer additional requirement question, where applicants can select more than one of the listed answer options.

Applicant view:

The applicant's view of a multiple-answer additional requirement question, with checkboxes allowing more than one option to be selected.

Create a new question with an open-ended answer: a question to which applicants provide a short answer. You set the maximum number of words allowed, and can optionally enable AI Detection to flag likely AI-generated responses and warn applicants that detection is on.

The form for creating an open-ended additional requirement question, showing the word count fields and AI Detection options.

Applicant view:

Create a new question with a date answer: a question to which applicants provide a specific date.

The form for creating a date additional requirement question, to which applicants respond with a specific date.

Applicant view:

The applicant's view of a date additional requirement question, with a date picker for their answer.

Create a new question requesting a file upload: a question to which applicants upload a document you specify.

The form for creating a file-upload additional requirement question, where the administrator specifies the document the applicant must upload.

Applicant view:

The applicant's view of a file-upload additional requirement question, with the control for attaching the requested document.

Create a new question with an essay answer: Additional requirement question with an essay prompt to which applicants write a response. You will provide a minimum and maximum number of words the applicant can submit, and optionally enable AI Detection in the same way as for an open-ended question.

The form for creating an essay additional requirement question, showing the prompt field, word count settings, and AI Detection options.

Applicant view:

The applicant's view of an essay additional requirement question, showing the prompt and the word-count limits on their response.

Insert an External Request template: Gather information about applicants from an external source (e.g., guidance counselors, coaches, teachers, etc). You configure external requests in Settings > External Requests. See this article for a detailed explanation of how to configure and insert external requests.

Search to reuse an existing question: Additional Requirements questions can be reused across scholarships. Instead of creating the same question repeatedly in cases where multiple scholarships have the same additional requirement, simply search for the existing question to add it to a scholarship.

The Search to share an existing question panel, showing the search box and grid of reusable question types.

Note: This causes the question to be shared among the scholarships where it's been added, which means the student's answer is shared as well.

Before Applying additional requirements will be displayed on the applicant's dashboard, prompting them to answer any additional requirement questions for scholarships for which they qualify.

The applicant's dashboard listing outstanding items to complete, with the scholarship whose additional requirements are unanswered boxed.

After clicking Apply, the applicant is taken to the scholarship application form, where they need to complete the additional requirements.

The applicant's Before Applying additional requirement questions on The Horizon Art Scholarship's application form.

Once the response is selected, the Submit Application button will light up yellow, allowing the applicant to submit their application for the scholarship.

To learn more about the three stages of additional requirement questions, click here.