The Scholarships tab lists every scholarship by award cycle. It is where you go to find a scholarship, see how many applicants it has, check whether its award status is published, and make changes across several scholarships at once.
The list
Scholarships are listed with these columns by default:
Column | What it shows |
Scholarship Name | The scholarship, with the total count beside the heading. Click to open it. |
Application End Date | When applications close. |
Department | The department it belongs to, if any. |
Applicants | How many applicants it currently has. |
Award Status | Whether the award status is published to applicants. |
Scholarships are grouped by state, for example OPEN, with a count for each group. Click a column heading to sort.
Choosing an award cycle
The dropdown at the top right sets which award cycle the list shows.
The list only ever shows one cycle, so a scholarship from last year is not gone, it is in a different cycle.
Search
Search by title, department or fund ID. Useful when you know the fund ID from finance but not what the scholarship is called.
Filters
Click Filters to narrow the list, then choose a field under Filter by. Filters you add appear under Applied Filters, where you can see what is active and remove any of them.
Columns
Click Columns to change what the list shows.
Available fields are grouped into Columns and Custom Fields. Expand either group to see what is in it. Anything your organization has set up as a custom scholarship field appears under Custom Fields, so this list will not look the same at every institution.
Selected fields appear on the right. Drag them into the order you want, or remove one with the bin icon. Scholarship Name is locked and always shows first. Reset to Default returns the standard columns.
Updating several scholarships at once
Tick the checkbox beside each scholarship you want, or the checkbox in the header to select everything shown. The count of selected items appears at the top left.
Then choose Bulk Update and pick an action:
Action | What it does |
Publish Award Status | Publishes the award status for the selected scholarships. |
Notify Awardees | Sends award notifications. |
Update Application Start Date | Sets the same start date across the selection. |
Update Application End Date | Sets the same end date across the selection. |
Update Email Notification Template | Assigns the same template across the selection. |
Updating fund amounts
The menu at the right of the column headings holds Update Fund Amounts, a three step process: download the template, fill in your amounts, then upload it back.
The menu also links to the help center article for the full walkthrough.
Adding a scholarship
You can add a new scholarship anytime. The cycle you have select in the dropdown is where the scholarship will be created in. Click + Add New.