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Updating Scholarship Details in Bulk

Feature Overview

This feature streamlines scholarship status and date management. With this feature, in just a few clicks, you can:

  • Publish award statuses in bulk

  • Notify awarded students in bulk (vs. by scholarship)

  • Update scholarship application start and/or end dates

  • Update the email notification template used when awarding

  • Add, update, replace or remove additional requirement questions across several scholarships (Manage questions)

Step-by-step guide

  1. Navigate to the Scholarships tab in AwardSpring and choose the award cycle that holds the scholarships you want to update.

  2. Identify which scholarships need updating by using Filters, or by using Columns to show the details you need.

  3. Tick the checkbox next to each scholarship you want to update, or tick the checkbox in the table header to select every scholarship in the cycle.

    The Scholarships list with the Scholarships nav item boxed and the select-all checkbox in the table header boxed.

  4. A bar appears above the table with the number of scholarships selected and six actions: Publish award status, Notify awardees, Update start date, Update end date, Update notification template and Manage questions. Click the action you need.

    Two scholarships selected, and the bar above the table listing six bulk actions, from Publish award status to Manage questions, boxed.

  5. If the action asks for a value, such as a date, enter it. Confirm stays disabled until the value is valid.

    The selection bar after choosing Update end date, with the empty date field boxed and Confirm disabled.

    The selection bar with a new end date entered and the enabled Confirm button boxed.

  6. Click Confirm to apply the update, or Cancel to leave everything as it was.

With just a few clicks, your scholarships are updated, and award notifications are sent.

Manage questions works differently from the other five actions. It opens Manage additional requirements, where you can add questions to scholarships, update a question everywhere, replace a question, remove questions from scholarships, or manage the question bank.

Rules for publishing award status

To publish award status for a scholarship, you must configure a total scholarship value and select at least one awarded student.

Otherwise, scholarship award status cannot be published, and a message such as “2/2 scholarships cannot be updated” is displayed, with a Clear link to remove the checkboxes of the scholarships that cannot be published. Confirm stays disabled.

Publish award status chosen for two scholarships that cannot be updated: the message and Clear 2 checkboxes link are boxed and Confirm is disabled.

Rules for updating application start and end dates

  • Application start date for selected scholarships should always remain no later than the application end date;

  • Application start and end dates for scholarships should always remain within the dates of the award cycle they belong to;

  • In overlapping cycles, you cannot set overlapping application periods for scholarships from different cycles.

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