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Updating Scholarship Details in Bulk

Feature Overview

This feature streamlines scholarship status and date management. With this feature, in just a few clicks, you can:

  • Publish award statuses in bulk

  • Notify awarded students in bulk (vs. by scholarship)

  • Update scholarship application start and/or end dates

  • Update the email notification template used when awarding

Step-by-step guide

  1. Navigate to the Scholarships tab in AwardSpring.

  2. Identify which scholarships need updating by filtering or using the column picker in the top-right corner of the table header.

  3. When you're ready to make a bulk update, activate Bulk Selection by clicking the checkbox icon in the table header or by manually selecting individual scholarships.
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    The Scholarships list with the Scholarships nav item boxed and an arrow at the Bulk Selection checkbox icon in the table header.

4. Select scholarships to be updated.

The Scholarships list in Bulk Selection mode with all scholarships ticked for updating via the header checkbox.

5. Choose a bulk action from the dropdown menu.
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The Scholarships list in Bulk Selection mode with the Select bulk action dropdown highlighted, the next control to click.

6. Confirm the update.
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The bulk update toolbar with a new application end date entered and Confirm enabled, the point at which the administrator approves the change before it is applied.

With just a few clicks, your scholarships are updated, and award notifications are sent.

Rules for publishing award status

To publish award status for a scholarship, you must configure a total scholarship value and select at least one awarded student.

Otherwise, scholarship award status cannot be published, and the following notification will be displayed:

The bulk update toolbar showing scholarships that cannot be published because they have no total value or no awarded student, with Confirm disabled and a link to clear the invalid selection.

Rules for updating application start and end dates

  • Application start date for selected scholarships should always remain no later than the application end date;

  • Application start and end dates for scholarships should always remain within the dates of the award cycle they belong to;

  • In overlapping cycles, you cannot set overlapping application periods for scholarships from different cycles.

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