When setting up prices for your items there are a few important things to keep in mind. Let's look at those, so you can save yourself some work and avoid pitfalls.
Prices on items vs. Prices in settings
You can either set up your price rules in the price templates setting or directly on the item. There are pros and cons to both approaches, but we generally recommend doing it in the setting.
The reason for that is, that you only have to do it once.
In the setting you can create pricing rules and then apply them to multiple items.
This way you can have a pricing rule (let's call it "85€ per day") and attach it to all items costing 85€ per day. You save some time (compared to setting it up on each item individually) and it's much easier to change something. If at some point you decide, to raise the price of those items to 90€ per day, you only have to adjust it in one place.
Testing (very important):
When you set up your prices, you should always test your setup.
The easiest way to do this is in the
Simply select the booking widget and the item you want to test, or the search widget and select different time ranges to make sure what you set up is actually what you meant to do.
Make sure seasons and durations are properly covered
You can give your pricing rules a time restraint. With that you can say that they should only apply when the booking is within a certain date or time range.
In this example the price would only apply in the month of October. When doing that though, you need to make sure that you also set up a price rule for the other months.
If you don't do that, they will not be covered and instead just look at the base price of the item.
As to the durations:
We highly recommend you set up your prices starting with the smallest unit.
In this example here, we say that the price is 85€ per calendar day.
Starting with the seventh calendar day, the price is 595€ with 75€ being added on top for each additional day.
Now you may have a case, where your minimum rental duration is 3 days and be inclined to start the first line with 3 calendar days (c).
But then you might run into an issue, if you at some point decide to change your minimum rental duration to 2 days.
Therefore it's always best to cover the smallest duration (even though it may not currently be bookable) and start the first line with a 1.
Discounts vouchers
If you want to set up different prices for certain customers (like a discount for regular customers), the best way to achieve that is not with the prices itself, but with discount vouchers.
You can find those here:
Upsell items / shipping costs / mileage and operating hours
All those topics are not handled with pricing rules.
Instead in Rentware upsell items (extra items), like a grill on a boat or an insurance for a car, are normal items. Those items can then again have their individual prices. You set them up just like your main items in the:
Shipping costs are best handled either with our shipping feature (especially useful if you want a price per distance), or also via normal items, created in the inventory.
Mileage and operating hours are a property of the item. Those can be set up in an item, when going to Specs (upper right hand corner) -> Condition.
Offer an item as a special with different prices
You may want to offer an item with special prices and a different name in certain time ranges. Let's say you're a boat rental and have a boat "Sports boat for 8 people".
You will find that there a certain times, which are less popular than others. Generally. it will be more utilized on weekends, than on a Tuesday at 10:00.
Now you can set up a different price for Tuesday mornings, or you could create an offer "Sports boat workdays morning special".
This will you can market this time range better, by having it be its own offer (and therefore its own widget) on your website.
To learn more about this, check out our article about: