ePayment Setup for Receiving Grants
This article will review the process for setting up a charity to receive their grant payments using ACH versus a check. This can speed up the grants processing timeline by 3-5 business days!
The donor or the donor's advisor will send an email to the BlueGive support team (care@bluegive.org) with the contact information of the individual at the charity who has the ability and permission to set up the ACH instructions.
The charity contact will receive an invite from bill.com to set up their account and the corresponding ACH instructions.
This is now complete! The charity will begin to receive all payments via e-pay.
ePayment Details
What is sent with the ePayment? The following information is included with an ePayment when sent to a charity:
An email notification when the payment is scheduled, and when the payment is deposited. The email also includes the payment info:
Payment Method
Payment Date
Invoice #s paid
Header Records
An update to their bank statement regarding the deposit is called a header, which tells the charity where the deposit came from, and what it is for.
The headers display different info based on whether the charity is a standard ePayment charity, or a verified national charity in our Network.
Note: The charity's notification email is managed by the BlueGive Support team. If you are the charity and you need to change your notification email, please contact care@bluegive.org.
The following information is sent to the charity's bank for their bank statement header:
< Business name the payment is sent from > via BILL
Note: this will be GiveClear Foundation
Invoice number being paid with the payment
If multiple invoices are paid with one payment, invoice # will not show, instead it will say Multiple
Amount paid
Reference ID (this is the ACH Confirmation Number)
Below is an example of what is sent to the charity's bank account:
Below is an example of the grant letter that is sent to the charity around the time the charity receives the funds (this can be a couple days before or after). The email will be sent from operations@tifingive.com:
Note: What is displayed on bank statements is dependent on what the receiving bank chooses to display.