Boatyard gives you full flexibility over your sales tax settings. This is especially useful if you operate across different counties or states with different tax rates.
You can set up multiple sales tax rates, choose a default, and select a different rate on individual orders or retail sales as needed.
Setting Up Your Sales Tax Rates
To set up your sales tax rates, go to Settings and then the Taxes and Fees tab.
You will already have two rates set up by default:
Default sales tax rate: click the edit icon to rename it or update the rate
Exempt rate: use this on orders or retail sales where the sales tax should be zero
Adding a New Sales Tax Rate
Click Add Tax Rate
Enter your tax rate. You can either:
Enter a single combined rate, or
Enter the state and county rates separately
If your county charges the Florida County Surtax, check the Florida County Surtax Cap box (see below for more information)
Click Save
Setting Your Default Rate
Toggle between your sales tax rates to choose which one is applied as the default. The default rate is automatically applied to new orders and retail sales, and can be changed at any time.
Florida County Surtax Cap
Florida county surtax only applies to the first $5,000 of a single part. If your business is located in a Florida county that charges this surtax, check the Florida County Surtax Cap box when setting up that tax rate.
When this box is checked, Boatyard automatically caps the county surtax at $5,000 per part. Parts priced over $5,000 will only be taxed the county surtax up to that amount, rather than on the full part price.
Selecting a Sales Tax Rate on an Order or Retail Sale
Your default sales tax rate is automatically applied to new orders and retail sales. To choose a different rate:
Click on the sales tax percentage
Select a different sales tax rate, or select the Exempt rate
This works the same way on both orders and retail sales.
Mapping Sales Tax Rates to QuickBooks Online
This section only applies if you have an active QuickBooks Online integration.
To keep your sales tax accurate when invoices sync to QuickBooks, each sales tax rate in Boatyard needs to be mapped to the matching sales tax rate in QuickBooks Online.
How to Map a Sales Tax Rate
Go to Settings and then the Taxes and Fees tab
For each sales tax rate, select the corresponding sales tax rate from the QuickBooks drop-down list. This list shows all the sales tax rates already set up in your QuickBooks Online account
Click Save
You can update this mapping at any time by selecting a different rate from the drop-down.
Important: Matching Rates
The sales tax percentage set up in Boatyard should match the percentage used in QuickBooks Online for that same rate. If the rates do not match, your invoice totals will be different between Boatyard and QuickBooks once the invoice syncs, since QuickBooks will calculate tax using its own rate rather than the amount sent from Boatyard.