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Facility Management: Create a batch invoice

This guide walks facility personnel and school business managers through how to create a batch invoice in Bound for facility rentals or usage.

Create a Batch Invoice

  • Navigate to the Invoices page. Click on the Venue icon on the left sidebar and then click Invoices under the Venues heading.

  • Next you, click on the + Invoice button in the top right corner, and from the dropdown you will choose Create Invoice Batch.

  • On the create Invoice page, you are able to:

    • Select a Due Date

    • Toggle Allowing a Negative Balance - Enable this only if you need the invoice total to be negative (for example, a credit).

    • Toggle Publishing the Invoices - Leave unchecked if you want to save a draft before sending.

    • Choose to Upcharge the Processing Fee - Toggle on if you want to pass processing fees to the Reserver. Leave off if you are going to absorb them (net payout will be reduced by the processing fee)

    • Allow Cash Payments - Toggle on if you want the payer to submit a cash payment

  • When finished, click the green Save button at the bottom of the screen.

  • You are then able to see a list of your created Batch Invoices and can choose to print them off.


Tips & Best Practices

  • A contract needs to be signed before an invoice can be generated.

  • Selecting "Can pay before invoicing" on the contract will allow them to pay without you sending an invoice.

  • If changes are needed, make them before publishing when possible.

If you have questions or need help, reach out to your Bound administrator or support team.

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