Officials in Bound are registered by state, not by school. When you assign an official to a competition; you are searching that statewide pool rather than a list your school builds and maintains.
Add an official yourself only when the person is not in Bound at all. Bound emails them an invitation to finish setting up their account, and you can assign them and send contracts in the meantime.
How the Officials Directory Works
Your officials tools live in the Events module under Officials.
Directory: Look up officials by state. Choose a state from the dropdown next to the search box, then search by name or jump by letter. Until you choose a state, the list is empty.
Assign: Attach an official to a competition and set their rate. The search here reaches every official in Bound, so an official you have never added still appears.
Each official's profile shows a status next to their name:
ACTIVE: The official has set up their Bound account.
PENDING: The official has been added but has not finished setting up their account.
Add an Official
Go to Events -> Officials -> Directory.
Click Manage Officials in the upper right, then click Add Official from the drop down.
Enter the official's First Name and Last Name.
Select the official's Gender.
Select the official's State. This determines the state directory they are registered in.
Enter the official's Email. This is where the invitation goes, so check it carefully.
Review the Subject and Body of the invitation. Bound fills in both, and you can edit either before sending.
Click Create Official.
The official is added and Bound emails them the invitation.
Note: If the email you enter already belongs to an official in Bound, Bound opens that official's existing profile instead of creating a second record. Adding someone who is already in the system does not create a duplicate.
Resend an Invitation
If an official says they never received their invitation, send it again from their profile.
Go to Events -> Officials -> Directory and open the official's profile.
Click the Invite tab.
Confirm the Email address, and edit the Subject or Body if you want to add context.
Click Send Invite.
