When a staff member is no longer part of your school or no longer needs access to the platform, you can archive them. This helps keep your active staff list clean and organized, while still retaining their information in case you need to refer to it later.

Archiving removes a staff member from the active list without deleting their data. Their information remains available, so you can refer to it anytime if needed.
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Follow the steps below to archive a staff member:
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Step 1: Click on your name in the top-right corner and select School Settings.
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Step 2: You will be taken to the Staff list. Search for the staff member, click Actions next to their name, and select Archive.

Step 3: If the staff member has students assigned, a pop-up will prompt you to reassign those students before proceeding. Reassign all students linked to the staff member, then attempt to archive again and If no students are assigned, a confirmation message will appear:
​“Are you sure you want to archive this user?”
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Step 4: Click Archive to confirm. The staff member will now be archived and can be viewed under Archived Staff.

If a staff member returns or needs access again, you can unarchive their account. This restores their access and moves them back to the active staff list without any data loss.
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Follow the steps below to unarchive staff:

Step 1: Click on your name in the top-right corner and select School Settings.

Step 2: You will be directed to the Staff list. Click Archived staff at the top-right corner of the page.

Step 3: Find the staff member you want to restore. Click Actions next to their name and select Unarchive.

The staff member will now be reactivated and visible in the active staff list again.

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