Introduction
Payment methods define the ways your customers make payment — such as cash, bank transfer, credit card, and more. This article will guide you through how to manage and use payment methods in Bukku to speed up your transaction recording process.
Configure Default Settings for Payment Methods
Bukku provides a list of standard payment methods by default. You can find them at:
Control Panel > Payment Methods.
To configure a default setting for each payment method, click View at the payment method you want to edit. You can set:
Deposit Account – Where the money will go when this method is used.
Default Fee Amount – Any fixed processing fee (in amount or %), if applicable.
Default Fee Account – The account used to track the fee.
Description - Description of the payment method (optional).
These settings help auto-fill the relevant fields when recording payments using this payment method.
Managing Your Payment Methods
In addition to the built-in payment methods, you can create your own custom payment methods to suit your business needs.
Adding a new Payment Method
Go to Control Panel > Payment Methods, click + New, and enter the name of your new payment method.
You can also set default options for Deposit Account, Default Fee Amount and Default Fee Account.
Deactivating or Activating a Payment Method
To deactivate a payment method, click the three dots (⋯) next to View, then select Deactivate.
To reactivate it, tick the Include Inactive box to show all inactive methods, then click the three dots (⋯) next to the method and select Activate.
Deleting a Payment Method
To delete a payment method, click the three dots (⋯) next to View and select Delete.
Note: A payment method can only be deleted if it hasn’t been used in any transaction.
Setting the Default Payment Method
You can set a default payment method for all transactions by clicking the three dots (⋯) next to View and selecting Set as Default.
Alternatively, you can set it at Control Panel > Company Settings > General > Default Payment Term & Payment Method.
The selected method will be auto-filled when recording payments, but you can still change it manually if needed.
Using Payment Methods in Transactions
When recording a payment (e.g. via Sales Payment, Purchase Payment or Cash Sales / Cash Purchase):
Select the Payment Method from the dropdown.
The system will automatically fill in:
Deposit To account
Fee Amount and
Fee Account
— based on the default settings you configured earlier, if any.
Review or adjust these details if needed.
Complete the transaction.
This ensures faster and more consistent payment entry, especially if you frequently use the same payment channels.
Note: Payment methods like Cash or Bank Transfer are simply labels to describe how the payment was made. What’s important for accounting is choosing the correct account for the money movement — for example, the account where the money is deposited to (received) or paid from (spent).
Viewing Payment Method Breakdown in Reports
In Bukku’s payment-related reports such as Official Receipt Summary and Payment Voucher Summary, you can view a Payment Method Breakdown table that helps you understand how payments were made.
The table shows the Payment Method, Number of Transactions using each method, and the total Amount received or paid.
To view the breakdown, just generate the report and scroll down to the Payment Method Breakdown section.
Important Notes
Purpose of Payment Methods
Payment methods (e.g. Cash, Bank Transfer, Credit Card, QR Pay) are used only to indicate how a payment was made.
What impacts your accounting is the account selected for the money movement — for example, the account where the money is deposited to (received) or paid from (spent).
Payment Method vs. 'Deposit To' / 'Pay From' Account
Payment Method shows how the payment was made (e.g. Cash, Bank Transfer, Credit Card).
'Deposit To' / 'Pay From' Account shows where the money is recorded (e.g. Cash on Hand, Maybank, Public Bank).
Always ensure the selected account matches your actual cash or bank balance to maintain accurate financial records.
