Follow the steps below to record supplier credit note.
1. Navigate to Purchases -> Credit Note -> Click +New
2. The Supplier Credit Note windows appears as per below:
3. Enter the informations as per below:
Field | Explanation |
Supplier | Select Supplier. You can choose to create a new supplier or select the existing supplier |
Date | Select a Transaction date. Note: The default date is the Current Day. |
Tags | Add Tags for your transaction if any. *(Optional) |
Credit Note No. | Key in own Credit Note No. or the system will autogenerate it. Note: Turn on Custom Numbering in the Company Settings > Number Formats to override the auto-numbering. |
Reference No. | Key in a References No. if any. *(Optional) |
Currency | Select Currency. Note: The default currency is Malaysian Ringgit (MYR). |
Rate | Only for foreign currency transaction. Note: System will auto pull the rate based on the transaction date. |
4. Scroll down and Click +Item to record the transaction.
5. Select existing Product. (Optional)*
You can create a new product by clicking + Add Product.
6. Select an appropriate Account.
You can create a new account by clicking +Add Account.
Note: If you selected the product, the account will be automatically selected for you.
7. Update the Quantity, UOM, and review the Unit Price. The Amount column will be auto-calculated by the system based on the Quantity and Unit Price.
8. Add in Discount and Choose the Tax if any. *(Optional)
9. The Sub Total, Discount Given, Tax and the Total will be auto-calculated and displayed by the system.
10. Scroll down to Credit to Bills.
- Tick to apply credit to the bill or proceed without selecting if needed to apply credit to the next supplier bill or Refund.
11. Key in notes under Remarks for your supplier. Refer to Styling Guide. *(Optional)
12. Write a Description. *(Optional)
Note: The transaction description will be appearing on the Reports.
13. Attach Files to the transaction, either select the existing files or upload a new file.
14. Click Save and you're done.