A goods received note (GRN) is a record of goods received from suppliers, and the record is shown as a proof that ordered products had been received. The record is used by the buyer for comparing the number of goods ordered to the ones delivered.
If you received a goods without any supplier bill, you can record it under Goods Received Notes. Follow the steps below:
1. Navigate to Purchases -> Good Received Notes -> +New
2. A New Goods Received window appears as per below:
3. Enter the informations below:
Field | Explanation |
Supplier | Select Supplier. You can choose to create a new customer or select the existing customer. |
Billing Party | Key in Billing Party information. *(Optional) Note: The billing party information will be auto-filled if you have set the default billing address in the Contacts module. |
Shipping Party | Key in Shipping Party information. *(Optional) Note: The shipping party information will be auto-filled if you have set the default billing address in the Contacts module. |
Goods Received No. | Key in your own Goods Received No. or the system will autogenerate it. Note: Turn on Custom Numbering in the Company Settings > Number Formats to override the auto-numbering. |
Reference No. | Key in a References No. if any. *(Optional) |
Date | Select a Goods Received date. Note: The default date is the Current Day. |
Currency | Select Currency. Note: The default currency is Malaysian Ringgit (MYR). |
Rate | Only for foreign currency transaction. Note: System will auto pull the rate based on the transaction date. |
Title | Add Title for your transaction if any. *(Optional) |
Tags | Add Tags for your transaction if any. *(Optional) |
4. Scroll down to the Items section, and click +Item to record the transaction.
OR
You can Transfer Items from Purchases Orders.
5. Select the existing Product.
You can create a new product by clicking +Add Product.
6. Select an appropriate Account.
You can create a new account by clicking +Add Account.
7. Update the Quantity, UON, Location, and review the Unit Price. The Amount column will be auto-calculated by the system based on the Quantity and Unit Price.
8. Add in Discount if any. *(% or RM)
9. Select Tax if any. *(Optional)
10. The Sub Total, Discount Given, Tax, and the Total will be auto-calculated and displayed by the system.
11. Scroll down to the Others section. Key in notes under Remarks for your customer. *(Optional)
Note: Remarks will be auto-filled if you have set a default remarks under the Company setting.
12. Write a Description. *(Optional)
Note: The transaction description will be appearing on the Reports.
13. Attach Files to the transaction, either select the existing files or upload a new file.
14. Once the file is uploaded, tick Shared if the file needs to be shared with the contact.
15. Tick Send Email to send the document immediately upon saving. After that, click on Save.
16. Review the Email To, Subject, Personal Message, and Form Design.
Note: Email To will be auto-filled if you have set the email address in Contacts.
17. Once done, click on Save & Send.