(A) Select the next invoice number according to the desired sequence.
(B) Define billing terms (due in 30 days, 2/10n30, etc...). These terms will be copied to each invoice.
(C) Define an e-mail template for invoices. If you use the keys %name%, %telephone%, %email%, they will be replaced by the sender's contact information when sent. The keys %client%, %building%, %quote%, %surface%, %project%, %invoice%, %purchase%, %total%, %balance%, will be replaced by the project information. The %balance% key inserts the invoice's outstanding balance.
(D) Click on Yes or No to indicate whether you want to automatically generate an invoice when a submission changes status to Won.
(E) Determine a collection e-mail template for invoices due. The keys in point C also apply to this template for inserting customer information.
Determine an e-mail template for sending the account statement. The same keys as in point C apply: %name%, %telephone%, %email% will be replaced by the sender's contact information, while %client%, %building%, %quote%, %surface%, %project%, %invoice%, %purchase%, %total%, %balance% will be replaced by the project information.
(F) Define the default accounts for all items, materials and labor to speed up data entry and standardize accounting.
(G) An account allows you to associate each invoiced item with an accounting category (e.g., materials, services). This makes it easier to produce financial reports and export to your accounting software.
(H) Specify the tax rates to be applied and the tax names. It's important to respect the order of sales taxes (GST first, followed by QST in Quebec).
For example, at Tax Rate 1, write 5.0, while at Tax Rate 2, write 9.975. As for tax names, simply enter either GST or QST in the appropriate box. You can also include your tax numbers after the name of the tax concerned. It's important to enter them here so that they appear on your quotations and invoices. Taxes are calculated line by line, following industry standards and as in QuickBooks.