As an admin, you can manage cost centers for your business. Cost centers can be added individually or in bulk. By adding cost centers, spenders can assign expenses to a specific cost center when adding expense details. You can enable and disable cost centers at any time.
Enable cost centers
Select the Settings tab in the left side panel. Then, select the Manage cost centers page within the Business drop-down.
Select the Enable cost centers button to allow for cost centers on your Expense Management account.
Individually add cost centers
You can individually add projects. Select the Add cost center button to add a cost center.
In the Add cost-center pop-up, enter the details of the cost center:
Required details
Name: Enter the name of the cost center. This can’t be changed after the cost center is created.
Optional details
Code: Enter the department code.
Description: Enter a description for the department.
Select the Add cost center button to save the cost center.
The cost center will be added to the list on the page.
Bulk add cost centers
You can also bulk add projects. Select the Bulk add/update button to add multiple cost centers at the same time.
In the Bulk upload cost centers pop-up, select the Download template button to download an Excel template you can use to add the details of multiple projects.
The Excel template has preset columns for the cost center details you can include.
Once you’ve completed the Excel template, select the Upload file button to import your projects. They’ll populate within the list on the page.
Disable individual cost centers
All cost centers are enabled by default after you add them. If a cost center is no longer in use and you don't want it to show as an option to employees adding expense details, you can disable it. In the enabled column of the list, switch the corresponding toggle off.
You can re-enable the cost center at any time by switching the toggle on.
To enable or disable multiple cost centers at once, select the checkbox of the cost centers then switch the toggle on or off.
Disable all cost centers
If you no longer want cost centers for your Expense Management account, you can disable the setting entirely. To disable all cost centers, select the Disable button in the top-right of the page.
Note: If the cost center setting is disabled entirely, the cost center field won’t be available when spenders are adding expense details.
If you have any more questions about enabling and adding cost centers, contact our support team at support@capitalone-fylehq.com.