Events with Registration allow you to create events that users can register for directly in the portal. You can use registration events to collect attendee information, manage capacity, offer tickets, and track participation at your event. Learn to create a new registration event, build a registration form, add optional tickets and add-on products.
Visit your Events page
From the admin area, navigate to the Events page by clicking Events in the Content area of the left menu. You can also navigate directly to the Events page by visiting https://[your-portal-url].campusesp.com/admin/events.
The Events page displays all upcoming events in the portal. To see only events with registration capabilities, click the Registration Events tab. You can also use the date box at the top of the screen to change the date and look at past events.
Create a new event
From the Events page, click the New Event with Registration button in the upper-right corner to create a new registration event.
You'll be brought to the Create new Event page, where you'll enter details about your event.
Enter your event details
Enter the main details for your event, as shown below:
If you’d like to enable Event Check-In for this event to enable scannable QR codes to be generated for each registration, click the check box labeled “if checked, this event will support check-in on the day(s) of the event.
Click Next, Registration Instruction.
Add registration instructions
Configure your form with Registration Instructions, including an optional photo, event description, and the contents of a confirmation message and email if you’d like to send one! Reminder emails can also be configured for the days/weeks leading up to the event!
Enter registration page information
You can configure a form of questions for users to fill out as they register for the event. This may be a good place to collect data like:
First/last name
Relationship to student
Student’s name
Need for accommodations in their party
You can also add multiple sections to the Registration form, like the example below.
Add Tickets & Add-ons
NOTE: If you would like to enable eCommerce for event forms in CampusESP, please reach out to support@campusesp.com. Implementation of this feature is free and included with CampusESP - a per-transaction fee is applied to all purchases and will be invoiced quarterly. You can pass this fee along to families by listing it as a line item on your registration form.
This section allows you to set up required tickets and add-ons items for the event. Start by clicking on “Set up tickets for this event.”
The page that appears should prompt you to set up the event ticket. Here, you can add:
Section Label
Image (optional)
Description (optional)
When you are ready, click Next.
The next page allows you to provide more event ticket details:
Name (General Admission, Orientation Ticket, etc.)
SKU (optional)
Image (optional)
Price ($0.00 means it’s free)
Total Available (allows you to limit the number of tickets)
Minimum Order Quantity
Maximum Order Quantity
Description (optional)
If you have multiple tickets, click “Save & Add Another” to repeat the process for each ticket. When you are done, click “Save.”
To learn more about advanced event configuration options, like Volume Pricing, Purchase Restrictions, and Per-Product Questions, visit our Advanced Event Management guide.
What’s the difference between a Required Ticket and an Optional Add-on?
A family member must purchase at least one Required Ticket in order to complete a registration for an event. Whereas, a parent can choose not to select any Optional Add-Ons and still register for the event.
For example, if running a Family Weekend event, you would set up your General Admission/Base Fee as a Required Ticket. A family member would need to purchase at least one of those to register. Any tee shirts or additional events could be set up as Optional Add-Ons, and they can choose to add these a la carte to their order.
Set form rules (optional)
You can use this section to place users into communities based on their answers in the form. By clicking on Optionally Set Form Rules, you'll be taken to this page to set rules.
Here you can add a rule to move a user to a community based on an answer. For example, if a user answers “yes” to the question “Are you an alumni?” they will join the college’s alumni community.
Congratulations! You’ve created an event with registration!