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How to Upload a Valid Invoice for Your Payment?
How to Upload a Valid Invoice for Your Payment?
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How to Upload a Valid Invoice for Your Payment

To ensure smooth and timely processing of your payment, your invoice must meet a few key requirements. Our banking partners rely on this information to verify your transaction—missing or incorrect details may cause delays or rejections.

Here’s a checklist to help you get it right:


1. Banking Details

Your invoice must include:

  • SWIFT code (required for international transfers)

  • Account number

  • IBAN (if applicable)

  • Sort code (if applicable)

  • Bank name and full bank address

Note: The bank details must exactly match the recipient account selected in the Cedar platform. Be sure to avoid:

  • Typos

  • Extra spaces or slashes

  • Mismatched formats (e.g., IBAN vs. account number)


2. Invoice Number

  • Each invoice should have a unique number, especially if you’re working with the same supplier multiple times.

  • Our system may flag duplicate invoice numbers across past transactions.

If you’re making a partial payment, you may reuse an invoice number—but only if the payment terms are clearly specified (see below).


3. Invoice Date

  • The invoice must be dated within the last 6 months.

  • Use a clear date format such as “March 12, 2025” or “12 Mar 2025”.

Avoid ambiguous formats like 12/03/2025, which could be interpreted differently depending on location.


4. Payment Amount and Terms

  • The payment amount you initiate through Cedar must match the invoice total.

  • If you are making a partial payment, the invoice must explicitly state this and specify the partial amount being paid.

Example:

"50% deposit upfront: $3,000 of $6,000 total"


5. Goods or Services Description

The invoice must clearly describe what the payment is for, such as:

  • “Consulting services for March 2025”

  • “200 units of Product X delivered on March 3, 2025”

This helps our compliance team and partners understand the nature of the transaction.


Why This Matters

International payments go through several verification steps. Submitting a compliant invoice helps:

  • Reduce payment delays and rejections

  • Speed up approval and FX quoting

  • Increase your transaction success rate with global suppliers


Still have questions? Reach out to our support team!

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