How to Upload a Valid Invoice for Your Payment

To ensure smooth and timely processing of your payment, your invoice must meet a few key requirements. Our banking partners rely on this information to verify your transaction—missing or incorrect details may cause delays or rejections.

Here’s a checklist to help you get it right:

1. Banking Details

Your invoice must include:

SWIFT code (required for international transfers)
Account number
IBAN (if applicable)
Sort code (if applicable)
Bank name and full bank address

Note: The bank details must exactly match the recipient account selected in the Cedar platform. Be sure to avoid:

Typos
Extra spaces or slashes
Mismatched formats (e.g., IBAN vs. account number)

2. Invoice Number

Each invoice should have a unique number, especially if you’re working with the same supplier multiple times.
Our system may flag duplicate invoice numbers across past transactions.

If you’re making a partial payment, you may reuse an invoice number—but only if the payment terms are clearly specified (see below).

3. Invoice Date

The invoice must be dated within the last 6 months.
Use a clear date format such as “March 12, 2025” or “12 Mar 2025”.

Avoid ambiguous formats like 12/03/2025, which could be interpreted differently depending on location.

4. Payment Amount and Terms

The payment amount you initiate through Cedar must match the invoice total.
If you are making a partial payment, the invoice must explicitly state this and specify the partial amount being paid.

Example:

"50% deposit upfront: $3,000 of $6,000 total"