How to Upload a Valid Invoice for Your Payment
To ensure smooth and timely processing of your payment, your invoice must meet a few key requirements. Our banking partners rely on this information to verify your transaction—missing or incorrect details may cause delays or rejections.
Here’s a checklist to help you get it right:
1. Banking Details
Your invoice must include:
SWIFT code (required for international transfers)
Account number
IBAN (if applicable)
Sort code (if applicable)
Bank name and full bank address
Note: The bank details must exactly match the recipient account selected in the Cedar platform. Be sure to avoid:
Typos
Extra spaces or slashes
Mismatched formats (e.g., IBAN vs. account number)
2. Invoice Number
Each invoice should have a unique number, especially if you’re working with the same supplier multiple times.
Our system may flag duplicate invoice numbers across past transactions.
If you’re making a partial payment, you may reuse an invoice number—but only if the payment terms are clearly specified (see below).
3. Invoice Date
The invoice must be dated within the last 6 months.
Use a clear date format such as “March 12, 2025” or “12 Mar 2025”.
Avoid ambiguous formats like 12/03/2025, which could be interpreted differently depending on location.
4. Payment Amount and Terms
The payment amount you initiate through Cedar must match the invoice total.
If you are making a partial payment, the invoice must explicitly state this and specify the partial amount being paid.
Example:
"50% deposit upfront: $3,000 of $6,000 total"
5. Goods or Services Description
The invoice must clearly describe what the payment is for, such as:
“Consulting services for March 2025”
“200 units of Product X delivered on March 3, 2025”
This helps our compliance team and partners understand the nature of the transaction.
Why This Matters
International payments go through several verification steps. Submitting a compliant invoice helps:
Reduce payment delays and rejections
Speed up approval and FX quoting
Increase your transaction success rate with global suppliers
Still have questions? Reach out to our support team!