Your Check Cherry account comes with an Expenses section pre-filled with popular categories to help you keep track of common business expenses. You can edit the category list and add your own if you prefer.
How do I enter a new expense?
To enter a new expense, click on Sales --> Expenses and click New Expense.
Select whether the expense is for Staff or a Vendor (Payee); type in the name of the staff person or vendor.
Enter the amount of the expense.
Enter the date the expense was or will be incurred.
Select a category from the dropdown.
If the expense is associated with a booking, type the title of the booking in the field labeled Booking.
Enter a reference for the expense - what is the expense for?
You may enter a longer description for the expense.
You can upload files to attach to the expense.
Expense Categories
There is a list of common business expenses listed under the Categories tab; you can add more categories by clicking the New Expense Category button and/or delete the categories already in the list. You can also nest subcategories within each category.
Create Automated Expenses
Click the Automated Expenses tab to enter a new expense that will recur on a schedule, then enter the criteria for the automated expense. Expenses can recur:
On each booking
Monthly
Yearly
Choose which date to use for the recurrence:
Date of the event
Date the booking was confirmed
Use the package selector under Applies to: to select which packages this automated expense should apply to.
Enter the payee details, whether the expense is for a vendor or staff
Provide reference info for the expense - what is this expense for?
Enter the amount of the expense
Select the category this expense belongs to
After the expense is fully entered, click Save.
How do I enter a credit against an expense?
To enter a credit against an expense, click the down arrow next to the New Expense button and select Record Credit. The same information is required for a credit as for an expense.
Select whether the credit is for Staff or a Vendor (Payee); type in the name of the staff person or vendor.
Enter the amount of the credit; be sure to enter it as a negative number.
Enter the date the credit was or will be incurred.
Select a category from the dropdown.
If the credit is associated with a booking, type the title of the booking in the field labeled Booking.
Enter a reference for the credit - what is the credit for?
You may enter a longer description for the credit.
You can upload files to attach to the credit.