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Expenses

Enter expenses manually or create recurring expenses to track cash flow

Updated over 2 months ago

Your Check Cherry account comes with an Expenses section pre-filled with popular categories to help you keep track of common business expenses. You can edit the category list and add your own if you prefer.

How do I enter a new expense?

To enter a new expense, click on Sales --> Expenses and click New Expense.

  • Select whether the expense is for Staff or a Vendor (Payee); type in the name of the staff person or vendor.

  • Enter the amount of the expense.

  • Enter the date the expense was or will be incurred.

  • Select a category from the dropdown.

  • If the expense is associated with a booking, type the title of the booking in the field labeled Booking.

  • Enter a reference for the expense - what is the expense for?

  • You may enter a longer description for the expense.

  • You can upload files to attach to the expense.


Expense Categories

There is a list of common business expenses listed under the Categories tab; you can add more categories by clicking the New Expense Category button and/or delete the categories already in the list. You can also nest subcategories within each category.


Create Automated Expenses

Click the Automated Expenses tab to enter a new expense that will recur on a schedule, then enter the criteria for the automated expense. Expenses can recur:

  • On each booking

  • Monthly

  • Yearly

Choose which date to use for the recurrence:

  • Date of the event

  • Date the booking was confirmed

Use the package selector under Applies to: to select which packages this automated expense should apply to.

  • Enter the payee details, whether the expense is for a vendor or staff

  • Provide reference info for the expense - what is this expense for?

  • Enter the amount of the expense

  • Select the category this expense belongs to

After the expense is fully entered, click Save.


How do I enter a credit against an expense?

To enter a credit against an expense, click the down arrow next to the New Expense button and select Record Credit. The same information is required for a credit as for an expense.

  • Select whether the credit is for Staff or a Vendor (Payee); type in the name of the staff person or vendor.

  • Enter the amount of the credit; be sure to enter it as a negative number.

  • Enter the date the credit was or will be incurred.

  • Select a category from the dropdown.

  • If the credit is associated with a booking, type the title of the booking in the field labeled Booking.

  • Enter a reference for the credit - what is the credit for?

  • You may enter a longer description for the credit.

  • You can upload files to attach to the credit.

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