The Workforce Dashboard (WFD) is your central hub for real-time monitoring of employee activity and sending email invitations to new employees. Access it by navigating to Dashboards > Workforce Dashboard on the admin website.
Workforce Dashboard Overview
The WFD provides a comprehensive week-at-a-glance view of your workforce, displaying:
Complete list of active employees with hours for the week
Daily work hours for each employee
Weekly hour totals with overtime highlighted in red
Real-time clock-in status
Location compliance tracking
Color-Coding System
The dashboard uses an intuitive color system to quickly identify time card status:
Dark Green: Complete time card with proper clock in/out and location compliance
Light Green: Employee currently on the clock with no location violation
Yellow: Location violation detected
Red: Missing clock out.
Location Tracking and Maps
Understanding GPS Tracking
Employee location is tracked at clock in/out using the phone’s location services.
Location services must be enabled for accurate tracking
The system compares GPS coordinates with assigned job site geofences.
Map Features
View Options:
Standard view: Default map display
Hybrid view: Detailed aerial imagery
Map Markers:
Purple/blue circle: Designated job site geofence
Red pin: Employee's actual clock in location
Red arrow: Employee's clock-out location
Blue line: Travel path (if enabled)
Handling Location Violations
When you see a yellow cell indicating a location violation, you can:
Click the cell to open the detailed time card map
View the job site geofence in blue/purple
Check employee's actual clock in/out locations (marked by red pins)
Switch to "Hybrid" view for detailed location context
Zoom in/out to assess the precise location discrepancy
Managing Hours and Overtime
The dashboard automatically tracks:
Daily hours per employee
Weekly total hours
Overtime hours (highlighted in red)
Empty cells indicating no work activity for that day
Missed clock-outs (red cells), which must be edited
Adding New Employees
Quick Add Process:
Click "Quick Add" on the dashboard
Enter employee details:
Name
Level (Employee/Supervisor)
Clock-in method (Mobile app/Call-in)
Email address for invitation
Click "Add"
Select employees to invite
Click "Send Invitations"
Monitoring Invitation Status
Track new employee onboarding through the Pending Invitations section:
The progress bar shows the invitation status
Monitor employee response rates
Resend or delete invitations as needed
Understanding Invitation Status
0% Complete: Added to the system, but invitation not sent
25% Complete: Invitation sent
50% Complete: Email opened
75% Complete: Clicked invitation link
100% Complete: Setup completed and employee has clocked in with the mobile app
Onboarding Video
When an employee receives a Chronotek invitation via email, it includes a link to a tutorial video and setup instructions. The video is a crucial part of getting your employees started with Chronotek. The video demonstrates proper clock in/out procedures, how to enable location services on their device, and explains why GPS tracking is essential for accurate time tracking.
Customizing Dashboard Settings
Adjust your dashboard view:
Change work week start day via Snapshot Settings > Payroll Setting > Work Week Setting
Navigate between weeks using the < > arrows
Access time card edits through Payroll Functions > Edit Time Cards
Best Practices
Review red cells immediately to prevent payroll issues
Investigate yellow cells to maintain location compliance
Monitor overtime hours to control labor costs
Check pending invitations regularly for smooth onboarding
Address location violations promptly with employees
For help on other topics, check out our Help Center.
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