We allow for one pay rate per employee, but we can put employee hours into different buckets called Job Pay Types. This separation of hours makes it easy to apply different pay rates to each job, simplifying exports to your payroll company or with our QuickBooks Integration.
What We'll Cover:
Pay Type Scenarios:
You pay a higher rate for a job that's only done on the weekends
You pay a higher rate for specific work, like floor stripping and waxing
You pay a lower rate for travel time
We can handle these scenarios and more with Job Pay Types, Activity Codes, and the Payroll Snapshot.
Let's get started.
Create the Pay Type
Go to Snapshot Settings, Job Pay Types, and click on "Add New Job Pay Type"
In the Description field, enter "Weekend," "Higher Rate," "Travel," or anything that makes sense to you, and save.
Check the Overtime Exempt box if you're using this pay type for an independent contractor.
Apply the Pay Type to a Job
You can apply the pay type to a job or an Activity Code.
For example, let's say that the My Money Bank location on 5th St is only cleaned on Saturdays, and because it's a weekend job, you pay your employee a higher rate for it. To make life easier for your payroll admin, wouldn't it be nice if those hours were broken out?
Apply the "Weekend" pay type to the job My Money Bank 5th St.
Go to List Maintenance, Jobs, and click on My Money Bank 5th St.
Click the Advanced tab.
Click the Pay Type dropdown, select Weekend, and save.
Now, anytime an employee clocks into this job, all of the hours will go into the Weekend bucket on the Payroll Snapshot.
Apply the Pay Type to an Activity Code
I mentioned that Pay Types can be applied to Activity Codes. What does that mean, and why do you care?
In our current example, let's say that the My Money Bank 5th St job is an everyday cleaning job, but you pay more for floor work. We need an easy way to separate the routine cleaning from the floor work for your frazzled payroll admin.
Create a new Job Pay Type called Floor Work
Create an Activity Code called Floor Work (the article link explains how)
Select the Floor Work Pay Type override
Clocking Into the Activity Code
When employees clock in on the mobile app, they will select their job, and then the Activity Code they're doing. They would select "None" if it's not special work you need to track at a higher rate, and the work gets applied to the default pay type.
But when employees select Floor Work, we apply the Floor Work pay type to the Activity, and all floor work done at any job goes into the Floor Work bucket.
We can also track travel time as an Activity with a Travel pay type override, which will put travel hours into a separate bucket for a lower pay rate (if needed).
Now, with all special work and travel in nice, tidy buckets, your payroll admin can easily calculate every one's hours with the desired pay rates.
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