Understanding Company Roles and Positions
Roles
Chronotek Pro uses a three-tiered role system to control user access, ensuring security while allowing everyone to perform their job effectively. The three roles—Administrator, Supervisor, and Employee—function as security clearance levels.
Administrators: see everything and do everything
Supervisors: manage and communicate with employees on the app
Employees: clock in and out and communicate with supervisors on the app
Positions
Within each role, you can create custom positions (job titles) that match your company's organizational structure, like Owner, Site Lead, or Floor Technician. Each position must be linked to one of the three roles.
Roles & Position Structure Example
Role: Administrator
└── Positions:
├── Owner
├── Operations Manager
└── Office Manager
Role: Supervisor
└── Positions:
├── Site Manager
├── Area Supervisor
└── Team Lead
Role: Employee
└── Positions:
├── Cleaner
├── Floor Technician
└── Security Guard
The system has three default positions, also called Administrator, Supervisor, and Employee, which you can edit and add to.
How to Edit and Create Positions
Go to List Management from the gear icon ⚙️
Select Positions
Click on a Position name to edit it or
➕(Add Position)
Name it, assign it to a Role, and save
Link Positions & Skills to Track Onboarding & Certifications
Chronotek Pro streamlines both new hire onboarding and ongoing certification tracking by linking positions and skills to required documents. It ensures new employees have all necessary paperwork from day one while automatically monitoring expiring certifications for existing staff, keeping records complete and compliance effortless.
Articles to review:
By structuring your organization with roles and positions, Chronotek Pro ensures the right level of access and accountability for every user. Combined with automated tracking for onboarding and certifications, this system keeps your workforce organized, compliant, and efficient.
Check out our Help Center for answers to other common questions.