When students will be rotating on site together, you can schedule them on a group rotation. Only schedule groups of students who will be rotating together for the duration of the opportunity (6-10 students). If there will be multiple groups using the same opportunity, schedule each group separately.
After reading this article you will be able to...
Schedule Group Rotations
Set Detailed Schedule Using Availability Windows
Onboarding Management
Add Students or Faculty on Existing Rotations
Schedule Group Rotations
To schedule a group rotation...
Click +Schedule students on the left navigation menu
Select the school
Select the opportunity
Click +Add students
Select all students who will be rotating on site together (6-10 students)
Select a start and end date
Note: When adding a start and end date, select the first and last day of the entire rotation. Do not create multiple rotations for each week.
Optionally select availability windows on the calendar
Click Create a group rotation
Set Detailed Schedule Using Availability Windows
After entering a start and end date, select availability windows on the calendar. You can click and drag on the calendar to select multiple days, as well as specify which students, faculty members, and preceptors are scheduled for any given day. If scheduling in the calendar is not available to you, this means the clinical site has not allowed it in the configuration of the opportunity.
Onboarding Management
Once the rotation has been scheduled, student (and faculty member) rotations will display in one rotation card:
All student and faculty steps for onboarding will display when you click the card to see details. You can view steps grouped by user or by step:
Add Students or Faculty On Existing Rotations
In a group rotation, students can be added after the rotation is initially scheduled.
To add a student or faculty member, click an existing rotation
Then select +Add student, or +Add school faculty, at the bottom of the student or faculty list:
Then select from the list of eligible students
Click Propose changes in the bottom right corner
Remove Students or Faculty From Existing Rotations
To remove students or faculty members from an existing rotation
Select a rotation on your rotations page
Then click the red trash icon next to the student or faculty member you'd like to remove
Click Propose changes in the bottom right corner
Have more questions? Please reach out by clicking the chat icon in the bottom right corner of your screen from 8am-6pm CT, Mon-Fri.