Terms and Definitions
Overall opportunity dates: Start and end date of opportunity availability.
Note: end date is optional
How should scheduling work for schools who have access to multiple Availability windows: You can allow schools to schedule into a single or multiple windows they have access to; i.e. selecting single window will force schools to keep the entirety of their rotation within one availability window, whereas selecting multiple windows will allow schools to custom build their rotation across all availability windows made available to them.
Add/remove calendar item:
Create new availability window:
Window name: The window name will be visible on the calendar inside the rotation after it is scheduled.
Window description: Optionally enter additional information about this window. Hyperlinks to external websites can be entered in this section.
Maximum students/learners or groups per day: Number of students allowed on this window each day. (For group rotations, this is number of groups allowed on this window each day).
Restrict total number of days per week that rotations can use: Restrict a rotation from being able to schedule onto multiple days within the same week. Ex: If you want a student on a rotation to only be able to schedule at most two days within a week, you would enter 2.
Time: Daily start and end time of availability window (Note: if this varies, leave blank and set specific schedule times below)
Location: Where the availability window is taking place. Multiple locations can be selected.
Schools: Assign the window to one or more schools, added previously in the Schools section.
Staff visible to applicants: Assign staff members to the window that will be visible to students as they are applying for rotations.
Schedules: Multiple schedules can be added to each window.
Set dates for schedule: Select a start and end date for the schedule (within availability window).
Set specific hours: Set hours for this schedule.
Set repeating schedule: Set which days this schedule repeats and how often (e.g. repeat every 1 week = weekly, repeat every 2 weeks = every other week, etc.)
Date exceptions: Dates outside of the normal availability of your opportunity (e.g. holidays, closures, scheduled time off). These dates won’t be available to be scheduled onto by your schools. If Availability window dates overlap these dates, they will show up as exceptions within the window.
Apply __ selected days to: When selecting one or more days from the main calendar, this allows you to add them to a previously created window.
Remove __ selected days from: When selecting one or more days from the main calendar, this allows you to remove them from a previously created window.
Have more questions? Please reach out by clicking the chat icon in the bottom right corner of your screen from 8am-6pm CT, Mon-Fri.