Introduction: What Is an API?
API stands for Application Programming Interface — a secure way for two different software systems to share information automatically. Think of it as a bridge between CourtReserve and other tools your club uses.
An API key is like a digital passcode that allows one system to securely “talk” or connect to another.
Understanding API Keys
What it is: An API key is a unique string of letters and numbers generated by a software platform. It identifies who is making a request and ensures that only authorized systems can access the data.
In addition to identifying and authenticating requests, API keys in CourtReserve can be configured with restricted access, allowing administrators to control which data areas are accessible and whether the key has read-only or read-and-write permissions.
What it does: When your developer connects to CourtReserve’s API, the API key acts as an authentication tool — verifying that the connection is secure and approved to exchange data.
Why it matters: API keys protect your data by ensuring that only trusted systems can access it. Without one, unauthorized users or apps can’t (and shouldn’t) connect to your club’s information.
In short: An API key works like a secure badge that says, “This system is trusted and allowed to talk to CourtReserve.”
Why Does CourtReserve Offer an API?
CourtReserve already provides a complete platform for managing reservations, memberships, events, and payments. Most clubs never need the API.
However, if your club wants to connect CourtReserve with other systems or create custom automations, the API opens that door. It lets your developer securely access your CourtReserve data to build tools that fit your unique workflows.
Who Can Use the CourtReserve API
The CourtReserve API is available to customers on the Scale and Enterprise plans.
Because APIs are technical, you’ll need a developer or technical partner to set it up. CourtReserve provides detailed documentation so your developer can connect quickly and securely.
Examples of CourtReserve Connecting to Other Systems
CourtReserve offers API access that can be developed to fit your club’s unique needs. Below are two examples of integrations already in place with our integration partners.
Example 1: CourtReserve & SaveMyPlay
CourtReserve integrates with SaveMyPlay's on-court video recording through an API to capture and share on-court activity automatically. When a player arrives at their court, just a few taps in the CourtReserve app trigger the SaveMyPlay cameras to begin recording. Once the session ends, the video link is automatically emailed to the player by SaveMyPlay for easy viewing.
Example 2: CourtReserve & Swish
CourtReserve integrates with the Swish league and event management platform via API to simplify league and round robin event setup and scoring.
CourtReserve admins simply click “Sync to Swish,” and participant registrations along with event details are automatically transferred to Swish. From there, Swish handles automated game scheduling, real-time score tracking, and live updates to keep players informed and engaged.
What Data Can Be Accessed
The API provides secure access to CourtReserve data such as reservations, members, events, and transactions.
The specific data available—and whether it can be viewed or modified—depends on the roles and permissions assigned to the API key, including whether Read or Write access is enabled for each data area.
Your developer can use this data to pull information out, connect it with other platforms, or sometimes send updates back into CourtReserve.
Note: Access to the data areas below depends on the roles and permission levels assigned to the API key.
Core Data Areas
Members and Memberships
Membership types, profiles, family accounts, and statuses.
Example: Automatically update your CRM when a member’s information changes.
Reservations and Scheduling
Court bookings, cancellations, and schedules.
Example: Display real-time court schedules on your website or lobby TV.
Events and Programs
Event details, categories, and registration lists.
Example: Automatically show upcoming events or clinics on your club’s website.
Transactions and Payments
Access daily transactions or filter by type and date.
Example: Send automated daily revenue summaries to your finance team.
Multi-Location Data (for Enterprises)
View data per location, including revenue and court usage.
Example: Compare performance across multiple facilities in a single dashboard.
What You Can Build with the CourtReserve API
The CourtReserve API allows your club to securely connect data to other tools, automate everyday workflows, and create custom ways to view or use your information. With the help of a developer, you can bring your club’s data to life — from syncing member lists and automating reports to building real-time dashboards.
Here are some real-world examples of what’s possible:
Connect and Sync Data
CRM Sync: Automatically keep your member list updated in tools like HubSpot, Mailchimp, or ActiveCampaign.
CRM Insights: Use attendance or booking data from CourtReserve to personalize member follow-up or identify inactive players.
Google Calendar Sync: Publish upcoming events or clinics directly to a shared Google Calendar.
Website Integrations: Display public event listings or news from CourtReserve on your club’s website.
Build Custom Dashboards & Reports
Member Activity Dashboards: Use Google Looker Studio, Power BI, or Airtable to track bookings, attendance, and membership trends.
Revenue Reports: Combine CourtReserve revenue with POS or pro shop sales inside Google Sheets, Airtable, or Excel.
Cross-Club Reporting: Build multi-location dashboards in Power BI, Tableau, or Databox to compare utilization and revenue across sites.
Club Dashboards in Notion or Coda: Bring live KPIs such as member count, booking volume, or revenue directly into your workspace.
Automate Workflows & Communications
Automated Financial Summaries: Send daily or weekly reports of payments and balances to your finance team through Slack, Microsoft Teams, or email.
Slack Notifications for Staff: Get instant alerts for new bookings, cancellations, or payments.
Google Sheets Data Pipeline: Export daily snapshots of reservations, revenue, or member data for custom analysis or automated reporting.
Enhance the On-Site Club Experience
Digital Signage Integration: Display live court or event schedules on lobby TVs using Yodeck, ScreenCloud, or Google Slides.
Types of CourtReserve API Access
CourtReserve offers robust API options that allow clubs to integrate their data with external systems and automate daily workflows — whether managing a single location or an entire network of facilities.
Administrators can control API access by creating and managing API keys with either full access or restricted, role-based permissions.
Feature | Description |
Organization API | Designed for clubs that operate at a single location. This API lets your developer access and manage data such as members, reservations, events, and transactions specific to that facility. |
Enterprise API | Built for multi-location organizations. It provides centralized access across all locations with a single set of API keys — making it easy to build network-wide reports, dashboards, and custom integrations. |
How to Get Started
Confirm Your Plan: API access is available on the Scale and Enterprise plans. Contact CourtReserve if you need to upgrade.
Find a Developer: You’ll need someone familiar with connecting software systems and APIs. They don’t need to know CourtReserve specifically — our documentation covers everything.
Set a Goal: Start simple. For example:
“I want to sync member payments with our CRM.”
““I want to send Slack notifications when a new booking or cancellation occurs.”
“I want to compare utilization across all of our club locations.”
Request API Credentials: An admin can generate API keys directly in the API settings, choosing either Full Access or Restricted Access with specific roles and permission levels.
Test, Then Launch: Have your developer test the connection and confirm everything looks correct before going live. Access Developer Resources here: API Help Center
Note: CourtReserve’s support team (via email or live chat) can answer questions about enabling API access or plan eligibility, but your developer will handle the technical setup.
In Summary
The CourtReserve API gives your club the power to connect, automate, and innovate — creating an integrated experience across the tools you already use. Whether you want smarter reporting, custom integrations, or new member experiences, the API helps bring your ideas to life — securely and in real time.