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Overview: Organizational Settings
Overview: Organizational Settings

This article goes over the row of Organizational Settings in the Settings sidebar menu.

Ashley Owens avatar
Written by Ashley Owens
Updated over a week ago

Organization Settings

General

Here we can set up:

  • The name of our club / organization

  • Contact Information for our club

  • Date, Currency, & Timezone Settings - CLICK HERE to learn more

Notice here, we also see the 'Reservation Min Interval'

This setting is going to be how your reservations will appear on the scheduler. Since our's is currently set to '30 min' (as shown above), the scheduler appear as so:

If we keep scrolling down, we'll see all kinds of various settings to CHECK or leave UNCHECKED based on the settings you would like enabled at your club:

In summary, the settings in the ORGANIZATIONAL SETTINGS > GENERAL tab include:

  • Organizational Information

  • Organizational Layout (time, date, currency)

  • Reservation Default Settings - minute intervals for schedulers, allowing conflicting reservations, allowing multiple reservations on the same time slot, etc.

  • Gender settings

  • Member tracking settings

  • Email settings

  • Enabling Batch Billing & Point of Sale

CLICK HERE to see the in-depth article for these features and settings.


System Users

System Users shows you the current Admin, Sub-Admins, and Instructors at your club. You can also manage system user accounts by creating, deleting, or updating accounts as needed.

CLICK HERE to learn how to create Admins & Sub-Admins

CLICK HERE to learn how to create Instructors

Summary: System Users is where you can

  • Manage your System Users (create, edit, or delete)

  • Edit their permissions in the system (Sub-admins and Instructors)

  • Edit their availability (Instructors)

  • Do Password Changes / Resets


Hours of Operation

Here we can set the hours of operation for each day of the week as well as indicate if there are days when the club is closed.

CLICK HERE to see the detailed set of Hours of Operation.


Kiosks

Kiosks currently have 2 features: Reservations and Self Check-in.

Reservation Kiosks

Kiosks generate a URL for the court(s) and reservation types you would like users (who are going to access the URL) to be able to book. Kiosks can be used on either ipads/tablets or normal desktop computers.

Once I paste the URL into a browser, I can launch the kiosk by entering the pin code that I created.

Self Check-In Kiosks

Rather than creating reservations, self check-in allows players to scan in or manually enter their player ID # into the kiosk to check into a reservation, lesson, or event.

Once you have customized the kiosk and saved changes, you can copy the URL and paste into a new browser.

CLICK HERE to learn more about the Self Check-In Kiosk


Email Settings

Email Settings tab is important because you need to customize the 'From Name' as well as the 'Reply To' email.


Calendar Fees

This allows you to set up calendars for Google or Outlook.

Here, you can create a Public Calendar Link:


Global Announcements

Here, we can create a Global Announcement to appear on the Member Portal page:

Once published, it will appear here

CLICK HERE to learn more about Global Announcements.


Check-in Statuses

Switch to 'Enabled'

Here you'll be able to create different statuses for Check-ins.

NOTE: These check-in statuses are only for the admin side of CourtReserve. If players manually check themselves in via self check-in kiosk, it will still be recorded as a normal check-in - no statuses will apply.

Once we have enabled statuses, we'll be able to apply them on the check-in feature

If you accidentally selected the wrong status, you can press the counterclockwise arrow to REVERT the check-in

Now the player will be marked as NOT being checked-in.

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