Organization Settings
General
Here we can set up:
The name of our club / organization
Contact Information for our club
Date, Currency, & Timezone Settings - CLICK HERE to learn more
Notice here, we also see the 'Reservation Min Interval'
This setting is going to be how your reservations will appear on the scheduler. Since our's is currently set to '30 min' (as shown above), the scheduler appear as so:
If we keep scrolling down, we'll see all kinds of various settings to CHECK or leave UNCHECKED based on the settings you would like enabled at your club:
In summary, the settings in the ORGANIZATIONAL SETTINGS > GENERAL tab include:
Organizational Information
Organizational Layout (time, date, currency)
Reservation Default Settings - minute intervals for schedulers, allowing conflicting reservations, allowing multiple reservations on the same time slot, etc.
Gender settings
Member tracking settings
Email settings
Enabling Batch Billing & Point of Sale
CLICK HERE to see the in-depth article for these features and settings.
System Users
System Users shows you the current Admin, Sub-Admins, and Instructors at your club. You can also manage system user accounts by creating, deleting, or updating accounts as needed.
CLICK HERE to learn how to create Admins & Sub-Admins
CLICK HERE to learn how to create Instructors
Summary: System Users is where you can
Manage your System Users (create, edit, or delete)
Edit their permissions in the system (Sub-admins and Instructors)
Edit their availability (Instructors)
Do Password Changes / Resets
Hours of Operation
Here we can set the hours of operation for each day of the week as well as indicate if there are days when the club is closed.
CLICK HERE to see the detailed set of Hours of Operation.
Kiosks
Kiosks currently have 2 features: Reservations and Self Check-in.
Reservation Kiosks
Kiosks generate a URL for the court(s) and reservation types you would like users (who are going to access the URL) to be able to book. Kiosks can be used on either ipads/tablets or normal desktop computers.
Once I paste the URL into a browser, I can launch the kiosk by entering the pin code that I created.
Self Check-In Kiosks
Rather than creating reservations, self check-in allows players to scan in or manually enter their player ID # into the kiosk to check into a reservation, lesson, or event.
Once you have customized the kiosk and saved changes, you can copy the URL and paste into a new browser.
CLICK HERE to learn more about the Self Check-In Kiosk
Email Settings
Email Settings tab is important because you need to customize the 'From Name' as well as the 'Reply To' email.
Calendar Fees
This allows you to set up calendars for Google or Outlook.
Here, you can create a Public Calendar Link:
Global Announcements
Here, we can create a Global Announcement to appear on the Member Portal page:
Once published, it will appear here
CLICK HERE to learn more about Global Announcements.
Check-in Statuses
Switch to 'Enabled'
Here you'll be able to create different statuses for Check-ins.
NOTE: These check-in statuses are only for the admin side of CourtReserve. If players manually check themselves in via self check-in kiosk, it will still be recorded as a normal check-in - no statuses will apply.
Once we have enabled statuses, we'll be able to apply them on the check-in feature
If you accidentally selected the wrong status, you can press the counterclockwise arrow to REVERT the check-in
Now the player will be marked as NOT being checked-in.