Introduction
Contract variations are a common part of construction and project management, but they can lead to significant delays if not properly documented and supported with the necessary information. This often results in delayed payments and potential contract disputes. Dashpivot’s Contract Variation app offers a smart solution to these challenges by streamlining the entire process through digital workflows.
With Dashpivot, you can easily manage contract variations, ensuring that you get paid fairly for the work you do. The app saves you time and money by eliminating project headaches associated with poorly documented contract variations.
By using Dashpivot, you can ensure timely incorporation of site instructions, extensions of time, claims, and other contract changes, allowing your project to progress smoothly and all parties to receive their payments without unnecessary delays. The app also provides a full audit trail for every variation request, keeping all the details digitally on hand for easy reference and future posterity.
How it works
Key Features
Standardise the way variations are processed
Automatically send notifications when a form moves to the next stage in a workflow for sign-off
Automatically generate a register of all variations, which can be filtered by subcontractor
Link photos or attach marked up PDF drawings to clarify scope changes
Access records on the go via the mobile/tablet app
Download, print or send your forms as PDFs, with professional layout and company branding
Best Practices
Setup your variations template as a workflow to clarify and standardise the process
Setup workflow notifications to notify the right person/party for sign-off at each step
Include a photo field to attach relevant photos as evidence or for clarification
Use list fields for specifying the subcontractor or area, so that in the register view, you can filter and find records quickly and easily, and filter by the list items on any analytics charts
Include a variation title as a single-line text field, then in the template settings, display this field on the form thumbnail to make records easier to navigate and find.
Getting started
You can access a Free Variations Template from Dashpivot's Template Library. Go to Templates > Add Template > Choose from Free Public Template Library.
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You can get a quick preview of what our construction change order template looks like here, but please access the template via the system directly.