Controlled Role Assignments: Users with restricted roles can only assign the roles explicitly allowed.

Enhanced Security: Prevents unauthorized role assignments, ensuring tighter control over role-based permissions.

Improved Interface: A cleaner and more intuitive layout for easier navigation and usability.

Format Icons: Added icons to represent export file formats for quick identification.

Status Indicators: Improved status displays to provide clearer insights into the progress and outcome of exports.

Unified Management View: Users can now manage all ePRO forms from a single, centralized view for better organization and control.

Real-Time Progress Tracking: Monitor the progress of all ePRO forms in real time.

Reorganization Capabilities: Easily reorganize and adjust ePRO forms with drag and drop.

Unified Overview: View all ePRO records in one place, including their statuses (Scheduled, Created, Sent, Uncompleted, Completed).

Progress Tracking: A real-time progress bar provides a quick summary of survey completion rates for better monitoring.

Advanced Filtering: Use the Add advanced filter functionality to sort and locate specific records easily.

Survey Details at a Glance: Quickly access key information such as send dates, completion dates, number of questions, occurrences, centers, and sources.

Advanced Filter Options: Users can now filter records based on:

Global Compliance Overview: A progress bar at the top of the page offers a quick summary of overall survey compliance rates.

Detailed Participant-Level Data:

Real-Time Tracking: Instantly review compliance metrics to identify areas needing attention and improve participant compliance.

Multiple Invitation Methods: Send invitations via Email or SMS directly from the interface. Option to mark subjects as No Invitation when applicable (no EMAIL or SMS)
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Enhanced ePRO Form Selection: A searchable dropdown menu displays all available ePRO forms for easy selection. Clear organization of survey names ensures quick identification of the desired form.
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Preview Communication Content: A real-time preview of the invitation message displays the message participants will receive.

Preview Invitation in Real-Time: A live preview displays exactly how the email will look to participants, ensuring accuracy and clarity before sending.

Multiple Communication Channels: Send invitations via Email or SMS with a streamlined interface for easy selection.

Prevent Double Booking: Added restrictions to ensure participants who are already booked cannot be booked again for the same time slot.

Publish Multiple Schedules: Enabled the ability to publish multiple schedules for the same study, providing more flexibility in managing recruitment workflows.

Visit Cancellation Enhancements: Improved functionality to allow cancellation of a visit along with any dependent or following visits, ensuring proper schedule adjustments.

Automatic Tracking: The last contact date is automatically recorded when a participant is contacted via SMS, Email, Resending of Invitations. This allow you to easily monitor when participants were last engaged, providing study teams with an up-to-date view of participant interactions.

Cross-Study Visibility: Quickly identify participants who are already Interested, Qualified or Enrolled in other studies within the platform. This helps prevent duplicate and ensures compliance with study-specific inclusion/exclusion criteria.

Task Removal for Ended Studies: Tasks associated with ended or archived studies will no longer be displayed in the participant profile. This ensures that participant profiles only show tasks from ongoing studies, providing a cleaner and more organized view.

Fixed an issue where password reset emails included an incorrect URL after expiration.
“Reset your password” email now shows the correct link format.

Missing translations in system emails have been added.

Spanish translations are now included in system emails.

Prefixes and suffixes for calculation questions are now properly shown in audit trails.

When using conditions, the “reference” icon no longer remains after deleting the linked question in the builder.

Users can now view Repeated Measures details without needing edit rights.

Data Managers now correctly have access to the ePRO builder.

Fixed an issue where the trash icon wasn’t visible on mobile when file names were long.

Fixed an issue where Data Manager users had access to restricted actions in the eConsent module — they can no longer:
- Invite subjects
- Export the eConsent list
- View signatures

Multiselect questions now follow .hidden logic correctly when exporting data by value.

When adding participants to an event via the scheduler, the dropdown no longer includes those who already have a visit for that schedule (applies to both standard and sequential schedules).

Subject name and ID now appear with proper spacing in the Recruitment participant list.

Fixed an issue where role search in the Automations setup could cause an error.
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Portuguese translation on the login and password update screens has been corrected: “Senha” is now properly displayed as “palavra-passe.”

Fixed an issue where formatting changes made with rich text in the Builder for Instructions were not consistently saved across modules (eCRF, ePRO, eConsent, CTMS, and Subject Database).

Fixed an issue where instruction fields were not recognized as containing content until they were saved again.

Number field input now correctly accepts periods (.) and dashes (-), including on Chrome mobile browsers.

The “Archive” option has been removed from the Inclusion List to prevent deletion of existing inclusions.

Admin users can now delete files directly from the system in the documents solution even if there are not the owner of the documents.

Fixed an issue in the inclusion list where the Visit tab did not display eCRF Review information. Icons now appear correctly once the visit section is fully reviewed.

When resending an ePRO from the eCRF, the title now correctly displays the survey name instead of showing “undefined.”

Users with custom roles can now successfully create or resend subject account activations.

It is now possible to unpublish planning from recruitment study, even when slots are already booked.

Fixed an issue in the Recruitment studies list where study status labels were not displaying correctly and were difficult to see.

Users can now add subjects to the Database even if they do not have an email address.

Builder, Rating Type Question: Resolved an issue where long labels in rating-type questions did not fit within their borders on the subject side.

Builder, Slider Question: Resolved an issue where users couldn’t directly select the lowest value on the slider question in the Builder.

Catalan Language Removed: Catalan is no longer available as an option for subject and translation settings.

Account Creation Email Translation Error: Fixed an issue where a Portuguese email subject was incorrectly displayed in a Spanish email.

Spanish Translation Fix - "Book a Visit" Screen: Corrected the Spanish translation of "book a visit" to display "reservar visita" instead of "reservar reuniones."

Invalid Permission Assignment for Exports: Resolved a bug where invalid permissions were assigned for exporting inclusion lists within the eCRF.

QR Code Settings Bug: Fixed an issue where the "Email required" toggle in ePRO QR code settings would automatically switch back ON after being turned OFF and saved.

Free Text Prompt with Subject ID: Addressed a problem where users were prompted with a {free_text} field while sending an ePRO via the eCRF button, even if the subject already had a Subject ID.

ePRO QR Code Access Error: Fixed an error that occurred when accessing ePRO via the QR code generated from ePRO forms.

Quick View UI Discrepancy: Resolved an inconsistency where subject information was displayed in one column if the subject had a picture, and in two columns if no picture was present.

Schedule Editing Visibility: Fixed an issue where schedule edits were not immediately reflected in the booking details until the page was refreshed.

Event Pop-Up UI Issues: Continued addressing user interface issues in the "New Event" and "Edit Event" pop-ups to improve usability.

Date Filter Bug: Fixed a bug in the date filter where space for two months was shown, but only one month displayed.

Hour Display Issue: Resolved a display problem where hours were not being shown properly in certain views.

Improved access and roles permissions

Adjusted general audit trails: pagination controls (records per page) now reflect the selected display limit correctly.

When special characters are entered in the email field, users now see a clear message that explains why the address isn’t valid.

Fixed a bug where the completion percentage was not shown for excluded participants.

The Export button in the Inclusion list is now hidden for users without the correct export permissions, preventing confusion and avoiding error messages.

Fixed a calculation logic issue: when a user deletes an answer used in a calculation, the result is now removed as expected.

Resolved a permissions error where users without Export Files rights could still download ePRO exports.

Fixed an issue where ePRO survey times were shown incorrectly due to UTC offset miscalculations.

Fixed an issue where recruitment landing pages required login when the study description included an image.

Improved the display of the welcome message for better readability.

Fixed an issue where planning content appeared in English even when the interface was set to Spanish.

Improved how the system responds when trying to retrieve a subject without any inclusion. Instead of showing a generic error, the platform now returns a clear and specific message.

Fixed misaligned arrows and inconsistent frame color in dropdowns within table/matrix questions.

Fixed a filtering issue in eCRF Monitoring where the question filter didn’t work correctly when prefix or suffix options were used in the builder.

Improved error message when attempting to edit an ePRO record with no questions. The message is now clearer and more descriptive.

Fixed an issue where automations were not triggered if the related ePRO record was archived. Automations will now run even when an archived ePRO record exists.

Fixed an issue where data validation settings were not saved correctly in eConsent templates.

eConsent variables are now available in the reports add-ons. You can now select them and display eConsent variables in the tables.

Fixed an issue where filtering by "Is Empty" on Upload-type questions didn’t return results.

Fixed a bug where applying a filter and clicking "Select all pages" would select the entire database instead of just the filtered results.

Fixed a calculation logic issue: when a user deletes an answer used in a Calcul, the result is now removed as expected.

Fixed an issue where "Max decimal" settings did not influence the number of decimals shown in Calcul fields.

Fixed an issue where all-day events were not displaying correctly. They now appear at the top of the day in both month and agenda views.

Improved recruitment filters: when hovering over a selected filter, the cursor now properly switches to an "X" icon, allowing easy deletion.

Fixed an issue where using automatic translation (like Google Translate in Chrome) could cause errors when navigating or saving. The problem only occurred when translation was active. Automatic translation has now been disabled for all users on Datacapt to prevent this.

Fixed an issue where Role Assignment Restrictions were not updated immediately when a new role was added. The restriction list now refreshes immediately without requiring a page reload.

Fixed an issue where the Randomization ID was not displayed in the Subject Management section and only appeared under the eCRF tab. It now displays correctly across all tabs on the Subject page, including ePRO and eConsent.

Fixed a bug in the eCRF where users were unable to save an answer when the data validation condition referenced "missing data." This scenario is now handled correctly.

Fixed a issue where, in some cases, the default language was displayed instead of the participant’s preferred language. Participants are now automatically redirected to the appropriate language version of eConsent and ePRO based on their language preferences.

Fixed an issue in recruitment studies where all participants were added to the recruitment pool, regardless of the filters applied. Only the selected filtered participants are now added.

Resolved an issue where the Next button became unresponsive when the browser window was significantly narrowed. Navigation now functions correctly on smaller screens and resized windows.

Increased the maximum number of questions/items per form from 80 to 150, allowing for greater flexibility in form design.

Fixed a display issue where the unit of measure was missing for numeric questions. Units are now correctly shown to participants.

Improved the invitation process to minimize the risk of spam and prevent duplicate entries when users repeatedly clicked the invite button.

The participant list now displays up to 50 entries per page to enhance readability and performance.

The Search field has been removed from the Missing Data table to simplify the interface.

Adjusted the handling of participant status in recruitment surveys. If a participant has a final status (Enrolled, Completed, or Excluded), their status will no longer be updated automatically when the survey is reopened and submitted again. This change prevents unintended status changes due to repeated completion or edits.

Corrected a layout issue where the Back to dashboard button overlapped the information message when a disqualified participant accessed a survey from their profile.

Fixed an issue where customization settings did not apply to newly created studies. All general configurations are now correctly inherited.

Resolved a bug where deleted users were still included in role assignment counts.

Adjusted the user counters in General Settings > Users to exclude deleted users from the total count.

Fixed a navigation issue where clicking “Subject profile” from an eCRF form redirected users to the top of the participant list instead of the selected subject, if that subject was not within the first 50 entries. Navigation now correctly scrolls to the relevant subject, even when pagination is in place.

Fixed an issue where exports of selected rows from the Inclusion list were not recorded in the export history. All exports are now properly logged.

Resolved a bug that prevented selection of more than 20 options in checkbox-type questions. The selection limit now aligns with expected behavior.

Corrected display and interaction issues related to sorting and filtering within eConsent form tables. Table behavior is now stable and consistent across columns.

Fixed a permission issue where users could view QR codes from all study centers, regardless of their assigned scope. Access is now correctly restricted based on user scope.

Resolved a tablet layout issue where the Full Name column would break when additional columns were added to the participant table.

Fixed an issue where automatic account lockout was not consistently applied. User accounts are now correctly locked after multiple failed login attempts on both the main user login page and the public subject login page.

Corrected the account lockout email, which previously included an incorrect translation.

The Help Center link has been updated across the platform following our transition to a new support provider.
Both Help Centers remain accessible until August 20, 2025:

Fixed an issue where SMS reminders could not be configured unless an email reminder was also set. SMS-only reminders can now be created independently.

Repeated Measures now automatically generate system queries when a validation rule is not met, improving data quality monitoring.

Fixed an issue where calculated values in audit trails did not reflect the configured number of decimals. Values are now displayed exactly as defined in the eCRF.

Calendar and schedule notifications now include the center’s address, helping participants find their visit location more easily.

The login button has been removed from the public recruitment landing page to avoid confusion when participants are trying to enroll.

It is now possible to add enrolled participants directly to a visit schedule, as long as they are not already scheduled.

The participant list now displays Email and Phone Number columns to improve contact visibility.

Fixed an issue where sending a Campaign after applying a filter and selecting "all pages" would incorrectly target the entire database. Campaigns now only reach the filtered selection as intended.

Fixed an issue where the public Swagger documentation link opened a version that could not be used directly in the browser.

Improved error handling on the login page when displayed in translated versions.

Fixed an issue where user password reset tokens expired if the password was not changed within 24h after opening the reset page, leading to a 404 on login.

Account creation now correctly displays error messages when the email field includes invalid special characters (applies to both Participant and User accounts).

The account confirmation email sent to Subjects now includes their full name.

Fixed an issue where duplicating a section containing a calculation question caused the prefix/suffix to display incorrectly.

Fixed an issue where answers to queries were not shown in the audit trail (empty Message field).

Repeated Measures now automatically generate queries when a validation rule is not met.

Added new filters for Randomization ID and Location, with an updated design to improve usability.

Fixed an error message when clicking See all records on the Compliance page with certain permissions.

Fixed an issue where incorrect variables in the email title prevented ePRO invitations from being sent.

Fixed an error where changing participant status after applying filters and selecting “all pages” caused a system error.

Participant status logic has been expanded to better differentiate statuses in recruitment studies.
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Data Managers should not have access to Study User Management. A permissions review has been applied to ensure that Data Managers are restricted to their intended data management scope without administrative capabilities.

When a participant’s account is locked after multiple failed login attempts, they now see to a dedicated message on the authentication screen. The screen clearly informs the participant that their account is locked.

A bug affecting the combination of pre-screening surveys, logic conditions, and visit schedules has been resolved. This ensures that conditions are correctly evaluated and scheduling workflows execute smoothly without interruption.

When the center of a visit was changed, the visit date appeared struck through in the email, even though the date itself remained unchanged. This misleading formatting has been corrected.

We fixed issue for export of Table/Matrix questions to PDF

In some cases, mandatory ePRO questions were not shown or completed by participants. This has been fixed to ensure mandatory compliance is enforced consistently, preventing incomplete form submissions.

The save button on forms has been removed as it was unnecessary, simplifying the interface and reducing confusion when editing form structure.

When changing the font color in Instruction fields, the color dot now updates immediately to match the selected color.

The maximum number of centers that can be configured in a study has been increased from 250 to 999. This expansion allows larger, multi-center studies to be managed without limitations.

In the Options tab of Study Settings, buttons could overlap when the window was resized to a very small width. This layout issue has been corrected to maintain a clear and usable interface.

The QR code landing page (title and description) can now be translated. This ensures participants scanning the QR code will view the landing page in their local language for a clearer, more accessible experience.

The language list used to select an eConsent language is now consistently translated.

In the Subject Database survey builder, repeatedly clicking the Save button could cause a crash. This behavior has been fixed, ensuring smooth and stable saving actions.

When editing a recruitment pool with filters applied, selecting “all” would incorrectly include all participants from the database. The action now correctly applies only to the filtered participants.