Centers in Datacapt
Centers are a key component of Datacapt, serving as the link between users and subjects. A user can only see and access subject information if they are connected to a specific center.
This feature is particularly important for multicentric studies, where managing multiple centers is essential for study organization and data segmentation.
What Is a Center?
A center can represent a single practitioner, such as a local general doctor’s office, or a larger organization, such as a major hospital.
You can create as many centers as needed in Datacapt to align with your study requirements.
Steps to Create a New Center
Navigate to Global Settings.
Open the "Centers" page.
Click on "+ Add Center".
Complete the center details:
Name:
Enter a descriptive name for the center. This can be a full name or description.
Abbreviation:
Use up to 10 capital characters.
Important: Abbreviations are used in filters, center selection, and subject ID codes.
Tip: Create a standardized abbreviation format for your company—for example, starting with two country letters followed by a clear abbreviation (e.g.,
US-GENHOSPfor “United States General Hospital”).
Country:
Select the center’s country from the drop-down list.
Address Fields (Optional):
Enter the center’s address details, if required.
Email & Phone (Optional):
Provide general contact information for the center.
Participant Account, Instructions (Optional):
Enter details that may be visible on the subject’s personal online account.
Note: This feature is not yet active in the current Datacapt version. Stay tuned for updates.
Click "Save".
Update a Center
Steps to update an existing center:
Navigate to Global Settings.
Open the "Centers" page.
Search for the center using the available filter options, if necessary.
Open the center details by clicking on the center row.
Modify the center details as needed.
Save
If you update a center's abbreviation and a clinical EDC study is currently using this abbreviation in the subject study ID, the subject study codes will be impacted. Ensure you carefully assess the implications before making changes to the abbreviation.
What Can Centers Be Used For?
Once created, centers can be utilized in several key features, including (but not limited to):
EDC – Clinical Study Configuration and User Management: Link users and subjects to their respective centers for streamlined data management.
CTMS – Subject Database Access: Grant access to subject information based on the user’s assigned center.
CTMS – Recruitment Studies and Agenda Management: Use centers to organize recruitment and schedule activities efficiently.