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How do I pay my officials and game workers?

Schools and associations: once you set up and fund your DragonFly Cash Account, you can pay officials and game workers in the Game Schedule.

Jelsey Juric avatar
Written by Jelsey Juric
Updated over a week ago

Note: You'll need to set up and fund your DragonFly Cash Account before you can pay officials. Click here for instructions on completing this preliminary step.

1. Log in to DragonFly on your computer's web browser and select 'Game Schedules' in the left-side menu.

2. Select the 'Pay' tab at the top of the screen. This will provide a view of the schedule that is optimized for paying officials and game workers.

3. Find your game within the game schedule. You can use the filters at the top of the schedule to filter games by date, host, payment status, etc.

4. Select either the red 'Unpaid' bubble or the dollar sign icon ($) to open the payment modal for the game

5. The payment modal is where you will see a rundown of all people, fees, and payment policies applied to the game.

  1. If you want to remove an individual from payment, de-select the blue checkbox next to their name.

  2. You can view the fee policy set by your state association or local officials association.

  3. You can view the travel fee policy set by your state association or local officials association.

  4. You can select this box the verify that the individual attended the game, but this is not required in order to send payment.

  5. You can select this checkbox if the individual was a carpool driver and is due a travel fee as set by the state or local association. If this does not apply to your game, leave this box unchecked.

  6. If everything is correct, select the 'Pay Now' button to send payments.

  7. If you want to pay for multiple events, select the 'Add to Pay Sheet' button and this game and all assignments will be added to a pay sheet. Click here for instructions on paying with a Pay Sheet.

6. After selecting the 'Pay Now' button, choose the responsible party from the drop-down menu. Note: You will only be able to select the responsible parties that you have account permission to access.

7. Select your DragonFly Cash Account from the payment method drop-down menu, then select the 'Pay' button to send your payment(s).

8. Once payments have been sent, you will see the transaction in the cash account that you used as your payment method. Click on the transaction to view details in a slide-out panel, including a link to view and download a PDF receipt.

10. If in addition to a receipt you need an invoice for the transaction, select 'Organization Funds' then 'Invoices' and find the transaction in the list with the official or game worker's name.

11. Double-click the transaction and a printable invoice will appear in an overlay. Select the print button in the top-right corner to either print or download the document.

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