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Summary
Logging waste records the cost of products and menu items you've discarded. That cost flows into your COGS reporting, so keeping waste up to date reduces variances and shows you exactly where stock is going.
Waste is recorded per site. Open Record Waste and the page shows waste already logged for the site you're on, with a Today / Last 7 days toggle.
💡 If the site switcher (top left) is set to All sites, you'll see "Pick a site" instead - choose a specific site to view or record its waste.
Logging waste
You build one waste record that can hold several items, each with its own reason and quantity.
Go to Waste Record and make sure a specific site is selected.
Select Record waste (top right).
Check the Date - it defaults to now. To backdate, click it and pick the date and time the items were actually wasted.
Select Add items, then search for and tick the products, recipes, or master products you want to waste. Select Add.
For each item, set:
Reason - why it's being wasted (e.g. Beyond expiry date, Damaged, No longer fresh, R&D). Type in the box to search the list.
Quantity - how much was wasted.
Unit - the unit of measure (the options depend on how the product is set up).
Select Record waste (bottom right), then confirm in the pop-up.
Each item card shows its Value so you can sanity-check the cost before confirming. Once you confirm, the waste is logged and your stock levels drop automatically.
Wasting recipes vs sub-recipes
How the waste is applied depends on what you're wasting:
Recipe - wastes the recipe itself, not its underlying ingredients. Use this when you discard a finished menu item.
Sub-recipe - wastes the ingredients within the sub-recipe, rather than the sub-recipe as a single item.
Who can log waste
Anyone can record waste for today. Backdating and wasting unavailable items depend on permissions:
Backdating - Employees can only log waste for the current day. Managers and Admins can record waste up to 7 days in the past; Managers need the Create waste records (up to 7 days in the past) permission. If you forgot something and can't backdate it, ask a Manager or Admin.
Unavailable items - wasting a product or recipe that's marked unavailable needs Admin permissions, or a Manager with Waste or transfer unavailable items.
See User Management for the full permission list.
Deleting or editing a waste record
To remove an entry, find it in the Waste list (use the Today / Last 7 days toggle) and select the bin icon in its row. You'll see a "Waste deleted" confirmation and your stock adjusts back.
Waste records cannot be edited. If you have made an error delete the waste record and re-log the waste ensuring you backdate to the correct date.
⚠️ You can only delete waste records created since your last closed stocktake. Once a stocktake is closed, records dated before it are locked.
Waste reporting
Two waste reports are available from Reports > Homepage:
Waste Item Level Report - a detailed breakdown of each waste entry.
Waste Summary Report - aggregated waste totals.
Both are downloadable and can be filtered by site and date range.
Best practice
Log everything. Even small amounts add up - recording all wastage keeps your COGS accurate and variances low.
Edify won't pull waste from other systems. Waste from your POS or anywhere else won't appear automatically; it all needs logging here.