The integration between Eitje and Fooks does the following:
Synchronise the personal data and contracts of your team members from Fooks to Eitje.
Export the worked hours and days from Eitje to Fooks.
But also: If a team member is known in Eitje but not yet in Fooks, you can export the name and email address of this team member to Fooks once. By doing so, the team member will be known in Fooks, from where you can send the invitation to sign the contract.
Activate the integration
To activate the integration, you start in Eitje.
Click on 'Data' > 'Integrations'.
You can find Fooks under the heading 'HR integrations'.
Click on 'Add'.
In the following screen, you need to enter a password. This is the API Authorisation Key, which you can find in Fooks under Settings > Open API.
Click on 'Activate integration'.
Next, you need to configure the integration:
Venues: indicate which Fooks venue(s) you want to link to the venue(s) in Eitje. If you don't want to use a venue, you'll have to link it to 'Inactive'.
Wage & hour codes: if you want to export allowances and meals, you'll first have to link these to the wage and hour codes from Fooks.
Synchronise team members to Eitje
After activating the integration, your team members will be directly synchronized from Fooks to Eitje. They will appear on the Team page in Eitje. You might need to refresh the page to see them.
Venue(s) linked to a team member:
In Fooks, you can link a team member to one main location. This is synchronised in Eitje as the contract venue of this team member.
You can also select additional venues in Fooks. You do this, for example, if the team member works in the other venue(s) as well. These venues are also synchronised into Eitje.
The locations you select in Fooks are leading. So manually adding venues in Eitje is not an option as this will be overwritten once the synchronisation took place.
We automatically sync your team members daily at 22:00. Do you want to sync at a different moment, then you can do this manually at to places in Eitje:
The teampage: click on 'Tools' in the upper right corner and then on 'Sync Fooks'.
The integration page: navigate to 'Data' > 'Integrations'. Click on the three little dots next to the integration and then on button on 'Sync team members'.
⚠️ Note: Does a team member appear twice in Eitje? This probably means that the team member used a different email address in Fooks. In this article, you can read how to fix this.
Exporting team members once to Fooks
You can once export the name and email address of a team member from Eitje to Fooks. Here's how you do it:
Navigate through 'Data' to 'Integrations'.
Click on the three dots on the right side of the Fooks integration.
Click Export team members.
Select which team members you'd like to export to Fooks.
End employment of team members
Depending on your settings, you must also end the employment of a team member in Eitje.
Only in Fooks: If the setting "automatically de-activate employees" is enabled, team members are automatically de-activated in Eitje when you de-activated them in Fooks.
The setting can be found at the following location:Navigate to Data > Integrations
Open your Fooks integration
Click on the three dots and then on Settings
In step 4 "Settings," you can enable the toggle.
2. Both in Fooks and in Eitje: If the setting "automatically de-activate emplyees" is disabled, it is important to de-activate employees both in Fooks and in Eitje. First, you will have to de-activate the team member in Fooks, and then in Eitje. If you only end the employment in Eitje, then the team member will be imported from Fooks with every sync. And if you only end the employment in Fooks, then the teamlid will remain in Eitje. So do not forget to do it in both places!
⚠️ Note: A contract that is ending is not the same as end of employment.
Export hours to Fooks
What data do we export to Fooks?
The worked hours
The worked days (these will be automatically calculated by Fooks based on the date of the shifts).
⚠️ Note: Eitje only exports approved hours. Check, before exporting to Fooks, that all hours are approved. You can export the hours again without a problem as long as you have not done a wage run.
Allowances and meals are not yet transferred. This option will be available soon.
You can export the hours in two ways:
Via the Hours page: click on 'Tools' in the top right corner > 'Export hours to Fooks'.
Via the Integration page: click on 'Export hours to Fooks'.
Once the hours have been exported to Fooks, you can recognize this in the time registration.
