Need a re-do on a published Enrollment Period? You have two options: archive it to hide it from active views while keeping historical records intact, or delete it entirely. Archiving is reversible and recommended in most cases. Deleting is permanent and requires you to remove any linked Programs first.
Not sure which to choose? Archive hides the Enrollment Period but preserves data. Delete removes it permanently and requires extra cleanup." prevents users from going down the wrong path.
Before You Begin: Open the Enrollment Periods List
Navigate to the Classes tab or the Programs page (Classes / My Company > Programs), then click the down arrow next to Enrollment Periods to expand the list.
Archive an Enrollment Period
Archiving is the safer choice. It hides the Enrollment Period from public-facing views without erasing data. When you archive an Enrollment Period:
Removed from the Enroll Form
Removed from the Customer Portal
Removed from the Instructor Portal
Future Class reminders are canceled
Future invoices and payment events are canceled
Historical records remain accessible
Follow these steps to archive an Enrollment Period.
Click the cogwheel next to the Enrollment Period you want to archive.
In the menu that appears, click the box icon (hovering shows the tooltip "Archive this Enrollment Period"). The Enrollment Period will move to the Archived tab.
Unarchive an Enrollment Period
Changed your mind? You can restore an archived Enrollment Period at any time. When you unarchive an Enrollment Period:
Restored to the Enroll Form (if published)
Restored to the Customer Portal
Restored to the Instructor Portal
Future Class reminders resume
Future invoices and payment events resume
Historical records remain accessible
To unarchive an Enrollment Period:
Click the down arrow next to Enrollment Periods, then select the Archived tab at the top.
Click the cogwheel next to the archived Enrollment Period, then click the unbox icon (hovering shows the tooltip "Unarchive this Enrollment Period"). The Enrollment Period will return to the Current tab.
Delete an Enrollment Period
❗ Important Note: Deleting an Enrollment Period cannot be undone! Please proceed with caution.
Deleting permanently removes an Enrollment Period from every view. Before you can delete one, two conditions must be met: no Programs can be tied to it, and the Enrollment Period must already be archived. If any Programs are still linked, you'll see the error "Unable to delete Enrollment Period." Remove those Programs first from the Programs tab — see How to Edit a Program for step-by-step guidance.
Once those conditions are met, follow these steps:
Archive first (required) - Archiving is a required prerequisite for deletion. If you haven't already archived the Enrollment Period, complete the archive steps above before continuing.
Delete the Enrollment Period - From the Archived tab, click the cogwheel next to the Enrollment Period, then click the trash can icon. Confirm by clicking Delete, then OK.
