The Transactions Report is available from the Reports page: Reports > Transactions, or click here. Follow these steps to run a Transactions Report:
Step 1 - Choose Location
If you have more than one Location, choose All Locations or a specific Location in the upper-right corner
Step 2 - Enter Dates
Enter the dates you want to see transactions for and click Submit.
Step 3 - How to Read the Transactions Report
Once you select the date range, the transactions are categorized in columns of transaction type:
Checks
Cash
Credit Card
ACH
Refunds
Charges
Credits
Here is an example of the columns that populate:
Click on the down arrow beside any of the columns to see all the transactions that happened on that day. For example, in the screenshot below, by clicking on the down arrow beside the charges "$300.90," you can view all the charges that made up that total.
Step 4 - Filter the Report
You can also filter this report by a specific account by entering the Account Holder or Enrollee's name or email address in the filter box at the top of the page.
Step 5 - Export the Report
Do you need to export this report to Microsoft Excel and view it in a custom format? You can export this list to a CSV file that can be opened in Excel or Google Sheets (or any other spreadsheet software). The export button is located at the top of the report (cloud with a downward arrow).
The following are the headings that are exported and can be sorted and filtered in any spreadsheet program:
Amount - The dollar amount of the transaction
Last 4 of the credit card number
Payment Type - Charge, Credit, ACH, Credit Card, Refund, etc.
Posted Date - Date the transaction was posted
Posted By - Account Holder name, Admin name, or "Enrollsy" for automated transactions
Private Comment - Any comments that can be viewed by the Account Holders
Invoice Memo - Any internal comments
ACH Status - Shows ACH transaction statuses (i.e., pending, settled, rejected)
Items - The specific Charge Item name or Discount Item name (i.e. "Tuition," "Sibling Discount")
Classification - The company name
Account Email - The Primary Account Holder's email address
Account Name - The Primary Account Holder's first and last name
Enrollee Name - The Enrollee's first and last name
Program - The Program name associated with the transaction (if any)
First 10 Classes - The first 10 Classes the Enrollee is enrolled in associated with the transaction (if any)
Location - The location the Enrollee is enrolled in
Step 6 - Print the Report
From the transactions report (Menu > Reports > Transactions), you can print the results in a readable format from the top right. You can choose between a list of Transactions ("Transactions List"), or a summary ("Transaction Summary").
Here's an example of what the Transaction List Report looks like printed:
Here's an example of what the Transaction Summary Report looks like printed:
