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If you're using Enrollsy and have traditional (or even non-traditional) instructors or other staff who interface with your Enrollees, and you wonder how Enrollsy can help you close some communication loops in your processes, look no further than our Instructor App. If you need help setting up instructors, so they can use the app, please head over here.
View & Filter Classes
On the Activities page, instructors can see a list of all their classes. They can also filter their Class(es) by clicking on the top class. Here are the various ways Instructors can filter:
Class Selection Lists & Multi-Lists - If your Programs are set up with the Multi-List option or your Classes set up with the Class Selection option, those options will be at the top of the filter window:
Date -See Enrollees in any given class who may have different schedules
Class - View one Class at a time
Program Options - View Programs by your customizable Program Options (i.e., Schedule, Day, etc.)
Instructors can enter and exit classrooms. This creates a record of their presence in the room. You will notice that when an Instructor has entered a classroom, they count towards the Instructor to Enrollee ratio for that room. We’ll talk about how to get Enrollees checked in and added to the ratio in a minute.
Send & Receive Texts
Instructors can text Account Holders and receive texts from Account Holders on the Activities page. Instructors can only group text Account Holders from the Classes page, one Class at a time.
You can also call the Primary or Secondary Account Holder via the phone icon.
That brings us to the next feature, Activities. Instructors can log one or many activities at once. At the top is the Class name, then you can choose the Activity under "Activity Selection." Underneath is the list of Enrollees. Simply click the checkbox beside each Enrollee for whom you want to post the Activity.
We’ll start with common activity, checking in and out. To achieve this, we have a dedicated check-in/out page.
The Instructor icon in the top right is a menu. Click it, and you’ll see the check-in/out page. Here you’ll see a list of Enrollees available for check-in and/or check-out depending on which of those activities was last logged.
As a side note, activities can be posted by Instructors, Admins, and Account Holders, and the name of the person who logged the activity, as well as the date and time stamp, will be recorded in the Enrollee’s Activity Timeline.
Logging Other Activities
There is a lot more you can do with activities, so let’s head back to the Activities page and take a look. The activities page lets you log activity to one, some, or all the Enrollees at once.
Simply check the Enrollees you want to log activity for, or the Select all box at the top, and then choose the activity type (Enrollees do not have to be present or checked-in for you to log activities to their timelines).
I’ll pick a photo. If you’re using this on the app, the photo option allows you to select from your photo library or take a new photo. Each activity allows for a note as well.
Health Check Example
You can also log other types of activities that are unique to the student, like a health check. To accomplish this, click the info icon next to their name. Select a health check from the activity picker and then simply answer the questions.
When you’re done, click post. This view, of course, allows you to see the student’s timeline as well.
View Enrollee & Account Info
Within the Activity page, you can also see the Enrollee and account info collected during enrollment. Just click on the info icon to view this information.
That about summarizes what you can do with the Instructor app. You can use the app straight from the Apple App or Google Play Stores, or you can simply sign in to app.enrollsy.com/Instructor.