Instructors can log Activities, such as photos, meals, health checks, and attendance, from the Activities page in the Instructor Portal. Each Activity is saved to the Enrollee's Activity timeline with the name of the person who logged it and the date and time.
NOTE: Who can post each Activity (Instructors, Admins, or Account Holders) depends on that Activity's settings. Your list of Activities may look different from the screenshots below.
Log an Activity
Click Activities in the menu
Select the Class at the top of the page
Choose the Activity and fill in any details. Enrollees don't need to be checked in for you to log an Activity.
Check the boxes next to the Enrollees you want, or check the top box to select all
Click the button at the bottom with the Activity's name to post it
Along with any custom Activities your company has set up, you can log these Activities:
Check In/Check Out
Health Check
Note
Room Transfer
Present and Absent
Log an Activity for Another Date or Time
Activities are logged for today at the current time unless you change them.
To change the date, click Filter Classes and choose the dates under Calendar Dates
To change the time, click Now and choose a different time
Log Meal Counts
Meals are logged like any other Activity. Select the Enrollees, then click your meal Activity, such as Lunch.
NOTE: Meal counts for multiple Enrollees can only be logged from the Instructor Portal, one Class at a time. Admins who need to log meal counts can create their own Instructor account.
Post a Photo
Post a photo the same way you log any other Activity, with a few differences:
Choose the Photo Activity
Upload a JPG or PNG photo. In the Enrollsy app, you can choose a photo from your library or take a new one.
Add a note if you'd like
Select the Enrollees, or select all to post to the whole Class, then click Photo
NOTE: You can only post one photo at a time. To share several photos, post each one separately.
The photo shows on each selected Enrollee's timeline. Account Holders can see it on the Activities page in their portal.
Bulk Activities — Post to Multiple Classes and Dates
Use Bulk Activities when one Enrollee needs the same Activity in several Classes or across a range of dates. It works for one Enrollee at a time.
Click Classes in the menu
Find the Enrollee and click the timeline icon
Click Bulk Activities
Choose the Activity
Select the Classes and dates for the Activity. You can choose more than one of each.
Check the total number of Activities at the bottom of the window, then click Create
View Activity Timelines
Enrollsy keeps three Activity timelines: one for each Enrollee, one for each Instructor, and one for each Class.
Enrollee Timeline
The Enrollee timeline is visible to Admins, Instructors, and Account Holders. It shows:
All Activities logged for the Enrollee
The Enrollee's info, including their Programs, Classes, and Program Form fields
Account info collected during enrollment
To open an Enrollee's timeline:
On the Activities or In/Out page, click the info icon next to the Enrollee
On the Classes page, open a Program and Class, then click the Enrollee's name or the timeline icon
Instructor Timeline
Only Admins and you can see your Instructor timeline. Other Instructors and Account Holders can't. To view it, click My Timeline in the menu.
Class Timeline
The Class timeline is a shared record of Activities for the whole Class. Only Admins and Instructors can see it. To view it, open the Class Timeline page in the Instructor Portal.
