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When Auto-Pay runs, we understand how important it is to see which payments succeeded and which did not.

What does "Decline" mean?

A "Declined" credit card payment means Enrollsy's automatic payment system attempted to authorize the card with the credit card company. If auto-pay runs and invoices remain unpaid, the payment was declined.

The credit card company declined the payment and responded with an error message (i.e., "Non-Sufficient Funds"). It works the same way as if you run your credit card at the grocery store, declining right then and there.

There will be no record of the payment in the Customer's transaction history in the "BILLING" tab on their account if the payment was unsuccessful.

Email Notifications

NOTE: These notifications are not currently working in V2 Billing (Payment Plans)...Any unpaid invoices past the auto-pay date are declined payments

When the card declines, both the Admin and the Customer are emailed.

  • All Admin Users who have the setting "Receive failed customer payment emails" turned on will receive email notifications of all declined credit card and ACH payments during Auto-Pay.

    If you have access to manage Admin Users, you can change this setting by going to My Company > Users > Admins or clicking here to manage your Admins' Users.

  • The Customer whose payment was declined will receive an email notification as well. Here is an example payment notification:

    failed payment notification in Enrollsy

    The Customer will be instructed to log in to their account, update their payment credentials, and try the payment again. If the Customer doesn't update their information, Admins can contact the Customer and replace the card on file over the phone or in another way.

    Once the card is updated, the Admin or the Customer can post another payment.

We will be working on a notification of declined credit card payments that will show up in the Notification Center.

Fees Charged

When a payment declines, you are charged an authorization fee plus any pass-through fees the card brands assess during a decline. The cost to you is typically less than 20ยข on the high end.

If you would like to pass this fee through to your customers, you will want to create a charge item and call it a "Failed Payment Fee" or something like that. Then, you can add that fee to the account when a payment is declined.

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