What are Vacancy Templates?
Vacancy Templates allow you to create standard job descriptions, adverts and requirements for your core users and hiring managers to raise jobs from. This can help to speed up the process, save creating from scratch each time and standard things like job adverts and organisation descriptions.
Create a Vacancy Template
To being managing your Vacancy Templates, from the Menu, navigate to View > Vacancies > Templates.
From here, you will have access to the Template grid, where you can edit any existing Template, or click New to create a new one. You can also filter the vacancy templates based on position, business area and location or using the search to type the specific title you are looking for.
🤓 Tip - Vacancy templates can also be managed en masse, using the Bulk Action tool. This will allow you to make wholesale changes to your selected templates and you can learn more about this feature here.
When you click New or edit an existing template, you will be able to set any fields that are included on your vacancy template form. This will include things like your recruitment workflow, the vacancy advert (about the role, about you, about the company) and requirements.
Populate the necessary fields on your vacancy template, so that they can be copied into vacancies when a role is raised from it, before clicking Save to confirm.
Vacancy Template System Form
As part of managing your vacancy templates, you can now create your own vacancy template System Form. This will allow you to design the page you edit when updating vacancy templates and control the field behaviours, meaning that you can show/hide different fields on vacancy templates when compared to actual vacancies. You can also have different settings for mandatory fields - there may be fields which you have as required on a vacancy, but don't want to populate when managing your vacancy templates.
The Vacancy Template Form can be found by navigating to Admin > System Forms > Vacancy Template.
From here, you see your current Active template form, as well as be able to filter for any that are currently inactive / in development. You can either click into the title to edit an existing form, or click New to start from scratch.
The Vacancy Template Form is build using Eploy's Discover Form module.
Once configured, ensure the form is Active (will replace any existing form) and you will see your new form when editing a Vacancy Template.