The ability for a Hiring Manager to create, view and edit Hire Records is controlled via the:
User Role - controls whether Hiring Managers, in general, have Read/Write access to Hire Records.
Authorisation Workflow - dictates whether a Hiring Manager can change the status of a Hire Record.
Recruitment Workflow - dictates whether a Hiring Manager can create a Hire Record and see a Hire Record at a specific Status.
Viewing Offers and Hires
Hire Records can be viewed from within the Offers & Hires screen, accessed via the Menu.
Hires displayed can be filtered to show:
Hires for My Vacancies - shows all Hire Records for Vacancies where you are the main Contact
Hires for My Delegated Vacancies - shows all Hire Records for Vacancies where you are an Additional Hiring Manager or Panel Member
All Hires - shows all Hires that you have visibility of
Hires Awaiting My Authorisation - shows all Hires that are awaiting your authorisation
From the grid view you'll be able to see:
Candidate Name
Vacancy Title
Work Location / Department (this is the Organisation record for the Hire)
Start Date
Salary
Status
To view a Hire in detail, either:
Click on the Candidate Name, or,
Click the View Application button to open the Application Dialogue - Hire information can be viewed and edited within the Application tab.
Editing a Hire
You can only edit a Hire Record if you have the permission to do so within your User Role and only if the current workflow stage and status settings are configured to allow you to do so.
If you're unsure whether you should or shouldn't be able to edit a hire, please contact your local recruitment team representative.
To edit a hire, view the Hire record as described above, make your required changes and either Save or Proceed to the next authorisation step.
Create a Hire
Within the Hiring Manager Portal, a Hire can only be created from within the Application Dialogue and only once that Application has reached a Hire Stage within the Recruitment Workflow.
Once at a suitable stage click Create Hire.
The layout of the Create Hire window will be specific to your Eploy system configuration, but typically includes:
Target Start Date - Enter the date that you would ideally like the Candidate to start. Please take into account any required pre-employment checks that may be required when entering a start date. Start Time will also be available, but only needs to be completed if required as part of your local processes
End Date - This is usually optional. You'd only need to fill this in if the role is fixed-term
Salary - Here you'll see the approved salary range from the vacancy and the number of hours per week that were advertised. When entering the salary to offer, please bear in mind that if pre-populated, it will always display the maximum salary from the Vacancy range. Alternatively, in place of a salary field, you may be asked to select a Pay Band.
Additional Information - all remaining fields are bespoke to your system configuration
Having entered all required information, please click Continue.
The final step is to submit the offer. If authorisation is required, select all required authorisers prior to submitting.
Authorising a Hire
If selected to authorise a Hire, when the record reaches your authorisation stage you'll typically be sent an email. This email will contain a link that you can click on to view the Hire details directly within the Hiring Manager Portal.
Alternatively, access the Offers & Hires screen and set the filter to Hires Awaiting My Authorisation. To process the authorisation step, click the Candidate's name to open the Hire Record.
Review the details of the Hire, add any additional information that may be required (the need to add information will be specific to your business).
Supply suitable comments and then either Approve or Reject.
📌 Note Approvals and Rejections can only be given from within the Hiring Manager Portal. There is no facility to approve or reject straight from the notification email.