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Creating a travel expense report with eTasku

You can conveniently create a travel expense report using the mobile app or through the web portal

Sari avatar
Written by Sari
Updated this week

Trips section in eTasku makes it easy to submit travel expense reports directly from your smartphone. eTasku automatically calculates mileage allowances and per diems for you. You can also effortlessly attach receipts from your trip to the report straight from your phone. Once completed, the travel expense reports are immediately available for your manager’s approval and accessible to your accountant or finance department.

Step-by-step guide to creating travel expense report using the mobile app

Getting started

  1. Open the eTasku mobile app

  2. Select “Travel” from the bottom menu of the app

  3. Add a new trip by tapping the + NEW TRIP button

Fill in the trip details

Trip description (e.g. visit to client X)

Additional information / Comment (e.g. meeting with client X or other relevant details)

Start and end time of the trip: First set the start time (date and time), then the end time.

Per diems

If the trip duration meets the criteria for per diems, the app will automatically calculate them.
If you are not eligible for per diems, follow these steps:

  1. Tap the “Trip days and foreign trip” row under “Per diems”

  2. Tap the "Full per diem" amount field

  3. Activate the “No per diem” option (turns green)

  4. Save

  5. Return to complete the rest of the travel expense report by tapping the arrow icon in the top left corner

Kilometer allowances: Route and vehicle

  1. Tap “Route and vehicle”

  2. Tap “Choose vehicle”

  3. Choose your vehicle or add a new one using the + New vehicle button at the bottom

  4. If needed, add extra compensation criteria (e.g. additional passenger), or proceed to enter the departure address

  5. Tap “Add starting address”

  6. Type the address in the search field and select the correct one from the results under “Search results (iOS) / Hakutulokset (Android) powered by Google” (this enables automatic distance calculation)

  7. Save the address

  8. Add the next address using the + Add address button at the bottom

  9. Enter the destination address the same way as the departure address

  10. If the calculated distance differs from the actual distance driven, you can adjust it by tapping the distance field

  11. Save

  12. After adding all route points, return to the travel expense report details using the arrow in the top left corner

Attachments

Add any necessary attachments, such as receipts for reimbursable expenses related to the trip. Only expenses paid with personal funds and eligible for reimbursement (e.g. hotel bill paid with your own card) should be included. You can attach a receipt already added to eTasku or upload a new one under the “Attachments” section.

Save your report

Save the travel expense report either as finished or as draft.

  • If saved as finished, it will be immediately visible to the accountant and can no longer be edited.

  • If saved as draft, it will only be visible to you and can be edited later.

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