In the fast-paced world of hospitality, efficiency and convenience are paramount.

Electronic signatures, or e-signatures, have emerged as a powerful tool for hotels and venues to streamline their operations and enhance guest experiences. These digital signatures allow for the swift and secure signing of documents, contracts, and agreements without the need for physical paperwork or in-person meetings.

For hotels and venues, this translates into reduced administrative burdens, accelerated booking processes, and improved customer satisfaction. E-signatures offer a seamless solution that aligns with the modern demands of the industry. Additionally, e-signatures promote sustainability by reducing paper usage and contribute to a more environmentally friendly approach to business operations. Overall, the adoption of e-signatures represents a significant step forward for hotels and venues seeking to enhance operational efficiency, streamline workflows, and deliver exceptional guest experiences in today's digital age.

Documents containing an Initial and/or a Signature Document elements can be used by a vendor (ie Event Temple User) and the Client (your guest) in any order.

When the vendor signs and submits the Document first, the signature will appear in the client's copy of the Document. If the vendor does not sign & submit the document first, the signature field is empty in the clients' copy of the document. Once the client has signed & submitted, the vendor can still sign & submit the document at any time afterward.

If there is no Initial or Signature document element, a Document can still be filled in and submitted by a Vendor (ET User) and Client (Contact) if there are input fields, such as checklists, and text boxes.

When a customer submits a Document, (whether there is an initial/signature or not) it will transition the Document to 'completed' status.

An email notification, with a signed PDF of the Document, is sent to the Primary Contact of the Booking and the User assigned to the Booking whenever a Document has been submitted.

The Client will also receive a PDF of the signed Document via Email for their own records once it has been signed by both parties.