Related Questions:
Print all the BEOs for Bookings within a pre-determined timeframe
Download all BEOs or Documents for a certain date
Bulk print BEO
Export multiple documents
Download / Print All my BEOs or Documents for a specific timeframe
How to batch print group resumes- How to print only today's BEOs
How to optimize BEO formatting to avoid unnecessary second pages
Procedure:
For all Documents across your Event Temple Account
Click on Bookings from the left-hand sidebar, then Documents
Click Add Filter at the top of the Document list
Select the appropriate Filter from the dropdown (eg. Document Type or Booking Date is appropriate, depending on your needs)
Select the Date that you wish to filter
Click Apply
Click the Bulk Actions at the top left of the list (Or check the box next to those you wish to export/print)
Select Export selected as PDF from the dropdown at the top of the list
Click on Click here to download file in pop-up
Print or Save PDF as appropriate
For all Documents relating to a specific Booking
Open the Booking you wish to find Documents relating to
Click on the Document sub-tab
Click the Bulk checkbox at the top left of the list (Or check the box next to those you wish to export/print)
Click Batch Actions
Select Export selected as PDF from the dropdown at the top of the list
Click on Click Download
Print or Save PDF as appropriate
Additional Information:
Batch printing documents has a limit is 200 documents. If you have more than 200 documents filtered, you'll need to batch print multiple times.To optimize Banquet Event Orders and avoid second pages unnecessarily:
Use two columns for menu items and other details to save vertical space.
Reduce the font size slightly to fit content on a single page without losing readability.
Place notes or special instructions higher in the document layout. If content still overflows:
Check template settings to ensure the design prioritizes single-page layouts.
Adjust printer settings, such as scaling or margins, to better fit content on fewer pages.
If some of the documents are very large and the download time is over 60 seconds it can also timeout. If this happens you will need to batch download/print multiple times.
If you will be batch printing with the same filters regularly, it's recommended you do this from the Document List & Save the View so the filters don't need to be re-added each time.
Documents are printed in the order they are visible in (not the order they are selected in).