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Can I Batch Print or Export a Document?

Updated this week

Related Questions:

  • Print all the BEOs for Bookings within a pre-determined timeframe

  • Download all BEOs or Documents for a certain date

  • Bulk print BEO

  • Export multiple documents

  • Download / Print All my BEOs or Documents for a specific timeframe

  • How to batch print group resumes- How to print only today's BEOs

  • How to optimize BEO formatting to avoid unnecessary second pages

Procedure:

For all Documents across your Event Temple Account

  1. Click on Documents from the left-hand sidebar

  2. Click Add Filter at the top of the Document list

  3. Select the appropriate Filter from the dropdown (eg. Document Type or Booking Date is appropriate, depending on your needs)

  4. Select the Date that you wish to filter

  5. Click Apply

  6. Click the Bulk checkbox at the top of the list (Or check the box next to those you wish to export/print)

  7. Select Export selected as PDF from the dropdown at the top of the list

  8. Click on Click here to download file in pop-up

  9. Print or Save PDF as appropriate

For all Documents relating to a specific Booking

  1. Open the Booking you wish to find Documents relating to

  2. Click on the Document sub-tab

  3. Optional

  4. Click Add Filter at the top of the Document list to narrow down the results

  5. Select the appropriate Filter/s from the dropdown (eg. Document Type or Booking Date etc depending on your needs)

  6. Click Apply

  7. Click the Bulk checkbox at the top of the list (Or check the box next to those you wish to export/print)

  8. Select Export selected as PDF from the dropdown at the top of the list

  9. Click on Click here to download file in pop-up

  10. Print or Save PDF as appropriate

For printing today's BEOs

  1. Navigate to the Documents page in Event Temple.

  2. Apply a filter for today's date to ensure only BEOs for the current day are displayed.

  3. Set the 'Document Type' filter to 'BEO' to focus on Banquet Event Orders.

  4. Select all documents matching your criteria using the checkbox at the top of the list.

  5. Export the selected documents and print them as needed.

Additional Information:

Batch printing documents has a limit is 200 documents. If you have more than 200 documents filtered, you'll need to batch print multiple times.To optimize Banquet Event Orders and avoid second pages unnecessarily:

  • Use two columns for menu items and other details to save vertical space.

  • Reduce the font size slightly to fit content on a single page without losing readability.

  • Place notes or special instructions higher in the document layout. If content still overflows:

  • Check template settings to ensure the design prioritizes single-page layouts.

  • Adjust printer settings, such as scaling or margins, to better fit content on fewer pages.

If some of the documents are very large and the download time is over 60 seconds it can also timeout. If this happens you will need to batch download/print multiple times.

If you will be batch printing with the same filters regularly, it's recommended you do this from the Document List & Save the View so the filters don't need to be re-added each time.

Documents are printed in the order they are visible in (not the order they are selected in).

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