💡 Overview
The Fieldwork HQ Timesheet is your essential tool for accurately tracking your labor hours across your workday (clocking in, clocking out, and logging breaks).
Note: This document is for employee use. For administrative functions (approving, editing others' time, reports), see article Settings - Time Sheet.
Platform | Primary Use | Audience |
Fieldwork HQ Desktop | Manual Time Entry, Reviewing Submitted Weeks | Office Staff, Admins, Employees for Corrections |
Fieldwork Office App | Real-Time Clock In/Out, Break Logging | Field Technicians |
🖥️ I. Fieldwork HQ Desktop (Browser)
This section covers accessing the Timesheet, creating manual entries, all done using the desktop browser interface.
1.1 Accessing the Timesheet
In the top navigation bar, locate and click More (left of the Search option).
Select Timesheets.
1.2 Creating a New Time Entry (Manual)
Use this method to log time after the fact, or to correct a missed clock-in/out event (when permitted).
Initiate Entry: Click the "Create Time Entry" button located in the top-right corner of the Timesheet screen.
Enter Shift Details:
Enter the correct Date.
Enter the Start time and End time for the entire shift.
Use the top Note field for any general comments on the day.
Log Breaks:
Enter the Start time and End time for Break 1.
Enter a Note for the break (e.g., "Lunch").
Click "Add a break" if necessary to log additional breaks.
Review and Save: Verify the Total shift hours and the Hours Worked calculation, then click Save.
Confirmation: The entry is now saved and available for submission in the Timesheets grid.
📱 II. Fieldwork Office App (Mobile)
This section covers the real-time logging functions—Clocking In, Logging Breaks, and Clocking Out—performed using the mobile application.
2.1 Accessing the Timesheet
Log into the Fieldwork Office App.
Navigate to the Calendar view and click Timesheet located at the bottom of the screen.
2.2 Starting Your Day (Clocking In)
Clock In: Tap the large field to the right of the "Clock In" button on the Timesheet screen. The system automatically records the current time you pressed the field.
Note: Time entries can only be made for the current day in the Fieldwork Office App.
Time Adjustment: You can manually change the recorded time before the entry is saved (e.g., if you forgot to clock in exactly on time).
Confirmation: The screen will update to show you are Clocked In.
2.3 Taking Breaks
Return to Timesheet: Return to the Timesheet screen by clicking the Timesheet button at the bottom of the Calendar screen.
Log Start Time: On the line labeled Breaks, click the Start button.
Enter Note: In the pop-up window, enter a Break Note (e.g., "Lunch," "Admin Break").
Click Save to log the break start time.
Click Cancel to abort the break logging process.
End Break: Once your break is complete, return to the Timesheet screen and click the Stop button on the Breaks line.
The break start and end times will be logged, and your status will revert to Clocked In.
2.4 Logging Out and Ending Your Day
Clock Out: Return to the Timesheet screen and tap the "Clock Out" button. The system records the exact time you finished your shift.
Confirmation: The system generates a time entry for the day in a Draft status. Review the recorded times for accuracy before submitting it for approval (via the Desktop).
2.5 Limitation: Editing Saved Time
⚠️ Important Limitation: Once a time entry has been saved (either by clocking out via the app), it cannot be changed by the Technician on the Fieldwork Office App. Any subsequent changes require Admin rights and must be performed on the Fieldwork HQ Desktop (Browser).