What this article covers
A guided setup to get from a fresh Finstack account to your first reports, dashboards, and Excel-based workflows. Each step links to the full reference documentation for deeper detail.
For ongoing reference after setup, follow the links under each step.
Before you start
You will need:
An account with view-rights to connect to your accounting software (ERP).
The structure of the financial statements (Profit & Loss, Balance Sheet, Cash Flow Statement) you have in mind.
If available: an existing mapping of ledger accounts (grootboekrekeningen).
If available: existing forecast scenarios.
Step 1: Connect your ERP (5 min)
Go to Setup → Sources and click + Add source (top right). Pick your accounting software and follow the steps. Finstack will start pulling transactions automatically.
If you don't have a direct ERP connector available: Uploading ERP data via Excel or CSV.
Step 2: Configure Working Capital (5 min)
To see Working Capital insights right away, go to Setup → Admin and configure the correct General Ledger Accounts (GLAs) in the Debtors & Creditors and Cash tabs for each entity. Save.
Then open Finance → Working Capital to explore Cash, Relations, and Aging.
Reference: YouTube, Working Capital collection. Some Working Capital overviews depend on your ERP.
Step 3: Configure Structure & Mapping (1 - 2 hours)
This is the largest step and the foundation of your reporting.
Structure
Go to Setup → Structure. A standard structure is preloaded.
Adjust to your liking: add, reposition, or remove classes using the Add class button (top right) or the buttons on each class.
Add calculations between classes via the Add formula button.
Reserved classes (Result (PL), Current Year Earnings (BS), Retained Earnings (BS)) can be renamed but not deleted.
Mapping
Go to Setup → Mapping. Assign each General Ledger Account (GLA) to the correct class in your structure.
Select one or more GLAs on the left, pick a class on the right, then click Confirm.
Complete the Profit & Loss statement and Balance Sheet first. The Cash Flow Statement is derived from references to those statements (indirect method).
The goal is a fully mapped chart of accounts and a zero-balance Balance Sheet. A red indicator shows if any GLAs are still unmapped.
Step 4 (optional): Set up Intercompany Eliminations (1 hour)
Skip this step if you only have a single entity in Finstack.
Go to Finance → Intercompany → Eliminations.
For each GLA you want to eliminate, configure in the side panel:
Elimination method — Eliminate fully, Eliminate IC relations, or Eliminate per transaction.
Counter entity — the paired entity for this elimination.
Start date (optional) — apply elimination only from a certain point in time.
Open Finance → Intercompany → Reconciliation to verify each eliminated GLA group and entity-combination zero-sums per period.
Reference: YouTube, Intercompany collection.
Step 5: Build a dashboard
Once Reporting is set up, visualise the numbers in Dashboards.
Go to Dashboards in the left menu and click Add dashboard (right side).
Provide a name and click Save.
In the dashboard overview, click the pencil icon to set who can access it.
Open the dashboard and click the "+" icon (top right) to add a chart. Choose between Bar chart, Waterfall chart, Text tile, or Big number tile.
Walk through the chart creation form in the side panel and click Save to add it. You can resize the chart on the dashboard.
Reference: Dashboards collection.
What's next?
Open Finance → Reporting to see your first financial statements.
Invite teammates via Setup → Admin → Team. See Team.
Get a head start with ready-to-use Reporting and Forecast Templates.
Build your first forecast scenario. See Forecast.