Why does FORA's AI Notetaker require the meeting's host to have record to computer permission?
Due to Zoom's recording policy, FORA's AI Notetaker must use the Zoom Meeting SDK to obtain permission from the meeting host to save the call recording
If FORA's AI Notetaker needs record to computer permission, why do I need to give that permission to all of my Zoom users?
The FORA AI Notetaker only needs the Hosts can give meeting participants permission to record to their computer permission. However, Zoom groups this permission within the Record to computer files section, making it impossible to enable this specific setting without also enabling local recording capabilities for all users.
Can I give the FORA AI Notetaker record to computer files permission instead of all of my users?
Unfortunately, this isn't possible. Since FORA's AI Notetaker is not a user within your organization's Zoom account, it must request Record to computer files permission directly from the meeting's host.
Are calls automatically downloaded to users' computers if they have Record to computer files permission?
No. The Zoom Record to computer files permission simply allows users to download recordings if they choose to, but doesn't automatically trigger any downloads.
We only use FORA's AI Notetaker to record calls scheduled by our customers (externally-organized calls). Do I need to make this change?
No. Your Zoom settings do not apply to users outside your organization. FORA's AI Notetaker will ask the meeting host for permission to record the call, and if granted, the meeting will be recorded and transcribed.
What happens if I don't give these permissions to my Zoom users?
The impact on your recording experience depends on how you record your meetings:
Zoom native: meetings will continue to be recorded as usual. The FORA AI Notetaker is only used if your Zoom integration is set up user-by-user and a user hasn't connected FORA to Zoom, or if a FORA user does not have a Zoom license. If these users don't have Record to computer files permission, their meetings may not be recorded or transcribed.
FORA AI Notetaker: we likely won't be able to record and transcribe your meetings.
If Record to computer files is enabled, will we be taking up storage on the end user's computer?
No, the FORA AI Notetaker records locally to its own system and doesn't save recordings on the end user's device.
When the waiting room is used, why does the AI Notetaker join together with the host and not wait in the waiting room?
This is defined by Zoom. The FORA AI Notetaker joins the meeting together with the host.
What happens if we don't install the Zoom Meetings - Recording Bot app?
The meeting host will need to manually approve the recording for each meeting they host, which could lead to inconsistent recording of meetings and transcripts.