Quick Start for IT and Onboarding Leads
This article lists the setup tasks an IT or onboarding lead completes when bringing a district onto Gaia. The person doing this work typically logs in with a District Director account.
District Configuration and User Accounts
Only the Gaia team has access to district configuration and user provisioning. Coordinate with Gaia support to:
Set up the district profile, schools, meal periods, grade groups, and units of measure.
Create user accounts for directors, school managers, and cashiers.
Assign roles and school memberships to each account.
Data Imports
Import students using the Eligibility Data Upload tool. Add items to your Pantry from the Gaia Catalog or the Child Nutrition Database (CNDB). Vendor products are added one at a time from the item page; there is no bulk vendor product import.
POS Terminals
Register each POS device by pairing it to a terminal in the Gaia web app. Confirm the terminal is assigned to the right school and meal templates.
Vendors and Order Guides
Create vendor records, configure delivery windows, and assign order guides to schools so managers can begin ordering.
Single Sign-On and Network
If your district uses single sign-on, work with Gaia support to configure SSO. Confirm that browser and network requirements are met on the devices that will run Gaia.