The item view is where you manage a central facility's orders for a single day across all of its schools at once, organized by the product you're fulfilling rather than one order at a time. Pick a product, see every school receiving it, and set amounts, add products, or swap products in a few clicks. It's a by-product view of the same orders you'd otherwise open one at a time on the order page — for that per-order flow, see Managing Orders on the Order Page. For background on how central facilities work, see About Central Kitchens and Warehouses in Gaia.
This article describes how each part of the item view works.
Opening the item view
At the top of the item view:
Central Facility — if you run more than one facility, choose which one you're working in. With a single facility, its name is shown instead.
Date — the day you're fulfilling. Use the ‹ and › arrows to step one day at a time, or click the date to jump to a specific day. The view opens on today.
Reading the grid
Each product is a top-level row. Expand it to see one row per school receiving that product.
Item / School — the product, and under it each school it's going to.
Amount sent — the quantity going to that school. This is the number you edit.
Schools — how many schools are getting the product.
Status — where each school's order is in its lifecycle.
Each school row links to that school's order page if you need the full order.
Adding a product across schools
Click Add product.
In Add product to schools, choose the Product from the facility's catalog.
Enter a Quantity. You set one amount here; you can fine-tune each school afterward in the grid.
Under the school list, confirm which schools to add it to. All eligible schools are selected by default.
Apply. The product is added to each selected school's order at that quantity.
If the dialog says there's no product catalog to add from, the facility has no products set up to order yet.
Applying a change to all schools
Each product row has an Apply to all schools… button (the sliders icon). It opens Bulk edit, where you pick an action, then the schools to apply it to:
Set amount sent — sets the same Amount sent on every selected school, adding the product where it's missing.
Increase / decrease — adds (or subtracts, with a negative number) an amount from each selected school's current quantity.
Scale — multiplies each selected school's current quantity by a factor (for example, 1.5 = +50%).
Remove item — removes the product from each selected school's order.
Choose the action, enter the value, confirm the schools, and apply. Then fine-tune individual schools in the grid if needed.
Fine-tuning a single school
You don't have to do everything in bulk. Expand a product, click the Amount sent cell for one school, and type a new number. This is how you give one school a different amount from the rest after a bulk change has set them all the same.
Swapping a product for another
Planned one product and need to switch to another across your schools? Use Swap for another item (keeps servings)… (the swap-arrows icon on a product row):
Choose the target product to swap in.
Confirm the schools.
Apply.
The swap keeps the number of servings the same — it converts each school's amount to servings and sets the new product's amount to match, rounded up to a whole purchase unit. You can still adjust each school in the grid afterward.
What you can edit, and when
Editability follows the delivery's status (the same statuses covered in Splitting an Order into Multiple Deliveries):
Orders that are still open or in Draft are editable — amounts, added products, and swaps.
Once a school's delivery is Received, that row is locked and its inventory movement stands.
A row that can't be edited shows a short reason when you hover over it.
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