This guide covers step-by-step instructions to add supplier details to financial and activity data, enabling better hotspot identification, informed reduction strategies, and compliance with standards like SBTi and CSRD. Perfect for streamlining your climate strategy with accurate supplier mapping.
Why Add Supplier Information?
Adding supplier information to your data collection files is crucial for:
Creating accurate and detailed GHG emissions calculations
Identifying your highest-impact suppliers
Accessing supplier-specific emission factors
Tracking emission reductions at the supplier level
Benefits of Including Supplier Data
By adding supplier information to your files, you enable automatic supplier mapping in the platform, leading to more precise emissions calculations and better-informed reduction strategies.
How to Add Supplier Information in Different File Types
1. Financial Data Files
When preparing your accounting or spending files:
Fill in the specific column and add your supplier's names
Ensure supplier names are consistent across all files
Include supplier information for each transaction where possible
2. Activity Data Files
For activity-based modules such as:
Transportation
Include supplier names for freight carriers
Add vehicle leasing company information
Specify fuel suppliers
Purchases
List manufacturer names for equipment
Include supplier information for raw materials
Specify service provider names
IT Inventory
Include supplier information
Specify IT Type
Best Practices for Data Entry
Use consistent spelling and formatting for supplier names
Avoid abbreviations unless they are official company names
Include parent company names when relevant
Double-check for typing errors before submission
Common Mistakes to Avoid
Inconsistent supplier naming across different files
Missing supplier information for major purchases
Using informal or abbreviated names instead of official company names
Mixing parent company and subsidiary names
Remember: The quality of your emissions calculations depends on the accuracy and completeness of your supplier information. Taking time to properly include supplier data will lead to more valuable insights and better-informed sustainability decisions.
Next Steps
After adding supplier information to your files:
Upload your updated files to the Greenly platform
Verify the supplier mapping is correct
Review available supplier-specific emission factors
Identify gaps in supplier data for future improvement