Introduction & Purpose
This Sustainable Procurement Policy establishes guidelines for Greenly to source goods and services responsibly, minimize environmental impacts, and promote social responsibility in our supply chain. As a SaaS company driven by impact, we recognize our role in promoting sustainability within the technology sector by prioritizing suppliers and partners who align with our values.
1. Scope
This policy applies to all departments involved in the procurement of goods and services, including technology solutions, equipment, office supplies, and any other resources used to support our operations.
2. Policy Objectives
The objectives of this policy are to:
Reduce the environmental impact of our operations and supply chain.
Encourage ethical labor practices and fair treatment of workers in our supply chain.
Promote resource efficiency, including energy, water, and waste reduction, in our procurement activities.
Support suppliers and partners that demonstrate a commitment to sustainability.
3. Principles of Sustainable Procurement
3.1 Environmental Responsibility
We aim to minimize our environmental impact through the following practices:
Energy-Efficient Solutions: Prioritize products and services that are energy-efficient, especially in data center services, cloud computing, and IT equipment.
Carbon Footprint Reduction: Encourage suppliers to measure and reduce their greenhouse gas emissions and prioritize suppliers who are committed to carbon neutrality.
Resource Efficiency: Procure products designed to have a minimal environmental impact, including those that are recyclable or made from recycled content.
Waste Reduction: Work with suppliers that use minimal, reusable, or recyclable packaging and have take-back programs to reduce end-of-life waste.
3.2 Social Responsibility
We commit to ethical sourcing and support socially responsible practices by:
Fair Labor Practices: Partner with suppliers that ensure fair wages, safe working conditions, and non-discriminatory practices.
Diversity and Inclusion: Favor suppliers owned by underrepresented groups or those with diverse leadership teams.
Community Engagement: Support suppliers that invest in community welfare and support local initiatives.
3.3 Governance and Transparency
We seek transparency in our supply chain to make informed, ethical decisions:
Supplier Evaluation: Assess suppliers based on their sustainability policies, certifications, and adherence to environmental and social governance (ESG) standards.
Data Privacy and Security: Ensure all suppliers follow high standards for data privacy and cybersecurity to protect our clients and stakeholders.
Continuous Improvement: Encourage suppliers to set and pursue their own sustainability targets and to report progress regularly.
4. Implementation
Supplier Code of Conduct: All suppliers must adhere to Greenly's Supplier Code of Conduct, which outlines our expectations in areas of labor rights, environmental stewardship, and ethical business practices.
Procurement Criteria: Develop specific sustainability criteria for the selection of new suppliers, which may include third-party certifications (e.g., ISO 14001, B Corp).
Training and Awareness: Provide training for employees involved in procurement to understand the importance of sustainable sourcing and the impact of their choices.
Sustainable Alternatives: Where feasible, select sustainable alternatives for goods and services that contribute to a lower environmental impact.
5. Reporting and Accountability
Tracking and Measurement: Establish metrics to track progress, such as the percentage of sustainable suppliers, reduction in energy usage, and waste management practices.
Annual Review: Conduct an annual review of the Sustainable Procurement Policy and update it to reflect evolving best practices and stakeholder expectations.
Transparency: Regularly communicate our sustainable procurement progress and results in our annual sustainability report or other public disclosures.
6. Compliance and Enforcement
This policy is mandatory, and failure to comply may result in a review of supplier relationships. We expect all suppliers to work with us to meet these standards, and we will work collaboratively to address any areas of non-compliance.
7. New Supplier Selection
As part of Greenly's commitment to sustainable procurement, we follow a rigorous evaluation process for selecting new suppliers. This process ensures that potential partners align with our sustainability values and support our goals for ethical, environmental, and social responsibility.
Sustainability Assessment
New suppliers are evaluated on their environmental impact, social responsibility practices, and governance standards, per specific criteria.
Supplier Code of Conduct Agreement
All new suppliers must agree to abide by Greenly's Supplier Code of Conduct, which details our expectations for ethical labor practices, environmental stewardship, and compliance with regulatory standards.
Diversity and Inclusion
We actively seek to work with diverse suppliers, including those owned by minority groups or underrepresented communities. In our selection process, we give priority to suppliers with diverse leadership and inclusive policies.
Data Security and Privacy
As a SaaS company, we require suppliers to demonstrate strong data protection practices. New suppliers must provide evidence of their data security measures, especially those handling sensitive or customer data, to ensure our commitment to privacy and cybersecurity.
8. Ongoing Management of Existing Suppliers
To maintain high standards of sustainability, we regularly review and assess our relationships with existing suppliers. This ensures ongoing alignment with our sustainability goals and allows us to support our partners in their own improvements.
Annual Sustainability Review
All existing suppliers undergo an annual sustainability review to evaluate their adherence to our standards. This includes:
Progress on sustainability commitments, such as energy efficiency measures, waste reduction, and emissions tracking.
Any updates to environmental certifications, sustainability targets, or improvements in ethical labor practices.
An assessment of any incidents related to data security or regulatory compliance.
Collaboration and Improvement
We value open collaboration with our existing suppliers and work with them to improve sustainability practices where possible. We may provide resources or guidance to help suppliers set or meet their own environmental and social targets.
Corrective Action
If a supplier fails to meet our sustainability standards, we engage in a structured improvement process, offering an opportunity to address deficiencies. Failure to meet agreed-upon corrective actions may result in phased disengagement or termination of the partnership.
Recognition and Incentives
Greenly recognizes suppliers who demonstrate exceptional commitment to sustainability. We may offer preferred supplier status, longer-term contracts, or other incentives to suppliers who consistently exceed our expectations in environmental stewardship and social responsibility.
We invite you to have a look into the Supplier code of Conduct document that we created.